14 - TEXAS CAPITAL FUND MAIN STREET IMPROVEMENTS PROGRAM CONTRACT AWARD FOR ENGINEERING SERVICES

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Item No. 14 memorandum TO: Mayor & City Council John Godwin, City Manager FROM: Carla Easton, City Engineer SUBJECT: TEXAS CAPITAL FUND MAIN STREET IMPROVEMENTS PROGRAM CONTRACT AWARD FOR ENGINEERING SERVICES DATE: June 8, 2016 BACKGROUND: The City of Paris has replaced sidewalks in the downtown area over the past several years with grant money from the State. In 2015, the City applied for a grant through the Texas Capital Fund Community Development Block Grant Main Street Program. The City was awarded a contract and is need of professional services to administer the grant with the state. This project will replace the broken sidewalks on the south side of Lamar Avenue from 1st SE Street to N Main Street, and the west side of 1st SW Street from Kaufman Street to Austin Street. The maximum grant amount of $150,000 was awarded to the City, and it required a minimum 10% match. The City's application included a 30% match ($45,000). The total estimated cost of the project is approximately $195,000. The City is in need of professional engineering services to design and prepare construction drawings for the project. STATUS OF ISSUE: The City issued a request for qualifications in May 2016, and received 5 submittals for design services on this project. Each submittal was evaluated in accordance with the state procurement procedures, and Birkoff, Hendricks & Carter LLC (BHC) was selected as the most qualified firm. BHC has submitted a proposal in the amount of $30,000 for engineering services on this project. BUDGET: This project will be funded from the $150,000 Texas Capital Fund Grant and $45,000 from the 2015 -2016 City of Paris budget. The total budget for the project is $195,000. RECOMMENDATION: Authorize the City Manager to execute a contract with Birkoff, Hendricks & Carter LLC for engineering services on the Texas Capital Fund Main Street project.