05/17/2016 MINUTES - Laserfiche WebLink

Home Browse Search

PEDC Board Meeting Minutes May 17, 2016 Page 2 of 3 Mr. Banks asked about the Capital One charges and if we had checked on our eligibility for the Cash Back program. A short discussion started on the Direct Business Incentives and it was noted that some of the Incentives budget would not be used this year, but it is there to show our obligations. Mr. Brockman moved for approval of the April 2016 Financials. Mr. Banks seconded. The vote was passed 3 -0. Discuss and possible action on the PEDC relationship with SURRMA. Mr. Brockman started a discussion on the PEDC's relationship with SuRRMA and Mr. Banks asked that this agenda item be tabled until we had a full Board present. He also stated that he appreciated all the information that Mr. Paris had included in the agenda packet about SURRMA. Mr. Banks asked that the motion be removed from the table. Discuss and possible action on expanding the minimum retention period for certified agendas and other documents. Mr. Paris stated that two issues had been brought up; the retention of our minutes from Executive Session and the minimum requirement for the certified agenda which is two years. Mr. Wilson's thought was that the term of the Board Members is three years and sometimes can be up to six years that the minimum requirement should be six years. Mr. Brockman asked if we would like to leave all of it instead of purging the records. Mr. Wilson would like to make sure that we have the recordings of the meetings, since the minutes don't always give the background of the meeting. Mr. Wilson moved that the certified agendas and the recordings and transcripts of the meetings be retained for 6 years. Mr. Banks seconded the motion. The vote was 3 -0. Discuss and possible approval on the Travel Budget and Marketing Budget breakdown and Lead Generation bids. Mr. Paris stated he had put together specific travel related marketing activities with the costs involved. Also, Mr. Paris included a travel contingency of 20% for any changes in costs. TEDC Mid -Year Conference is good for professional development and to work with site selector consultants. The Select USA Conference brings foreign direct investors to opportunities in the USA. TEAM Texas has a booth at the Select USA Conference which all who participate with TEAM Texas at the event will come away with leads. The TEAM Texas events were a little more expensive, but he felt they were well worth it. The next one is the Institute of Food Technologists Conference and Expo will be good for us because we can highlight what we already do for Campbell's Soup. The Texas Road Show is helpful for meeting with site selector consultants from Atlanta, GA and Greenville, SC. TEAM Texas actually creates the event to showcase Texas to the consultants. The International Manufacturing Show highlighting the manufacturing products. IEDC Annual Conference is both professional development and site selector consultants. The TEDC Annual Conference is professional development along with meeting consultants from the area. The National Business Aviation Association was included since there is an ongoing discussion on how Cox Field can be attractive to business. This would help answer the question about what types of industries would be attracted to Cox Field. FabTech is another manufacturing show that deals with the decision makers. Mr. Banks asked that the conferences for this fiscal year be rated. Mr. Paris: 1) Select USA Conference and Expo, 2) International Manufacturing Show, 3) IEDC Annual Conference, 4) Institute of Food Technologists Conference and Expo, 5) TEAM Texas Road Show, 6) TEDC Mid -Year Conference. Mr. Banks was concerned about the amount of time Mr. Paris would be at the conferences or traveling