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Regular Council Meeting June 13, 2016 Page 5 13. Receive construction update report from EST, Inc. regarding construction management and inspections for the 2013 bond project. Mr. Godwin said Mr. Wallace would be giving City Council their first monthly report. Senior Project Manager Rod Wallace verbally provided a status on report on current utilities projects. Mr. Wallace said they began inspection services the 17th and Red meets every morning in the construction meeting room and gives a report that is going into a book. He said Red is working on Pine Bluff and construction was coming along in a timely fashion. Mr. Wallace said the first month had been spent on getting reporting procedures down. He said he would be glad to provide Council with a written report if they will let him know which items they are interested in receiving. Mayor Hashmi said he would like to see a written report because he wants to make sure everything is being done according to contract specifications, such as a check list reflecting that each task addressed in the contract has been done and according to the deadline. Mr. Wallace said they would do so and he would stay in touch with Mr. McDaniel on a weekly basis. 14. Discuss and act on a contract with Birkoff, Hendricks & Carter, LLC for engineering services on the Texas Capital Fund Main Street Project, for construction of downtown sidewalk improvements. City Engineer Carl Easton explained this project will replace broken sidewalks on the south side of Lamar Avenue from 1St SE Street to N. Main Street, and the west side of 1St SW Street from Kaufinan Street to Austin Street. She further explained the maximum grant amount of $150,000 was awarded to the City and required a minimum 10% match. Ms. Easton said the City's application included a 30% match of $45,000. Ms. Easton also said the City issued a request for qualifications in May 2016, and received five submittals for design services on the project. She said each submittal was evaluated in accordance with the state procurement procedures, and Birkoff, Hendricks & Carter (BHC) was selected as the most qualified firm. A Motion to enter into a contract with Birkoff, Hendricks & Carter, LLC was made by Council Member Drake and seconded by Council Member Lancaster. Motion carried, 5 ayes — 0 nays. 16. Receive presentation and discuss operations plan and budget needs for Public Works, Engineering, Utilities, and Finance Departments including a Public, Educational & Government Channel (PEG) and public information program. City Council heard from Public Works Director Jerry McDaniel about the Lake Crook road/bridge, drainage, and the need for a road maintainer, parks and drainage employee, the need for a garbage truck, pool improvements, and a parks plan that included addition of a soccer field in West Paris. Following the presentation, Mr. McDaniel answered questions from Council. Next, City Engineer Carla Easton reviewed the engineering department's budget needs and plans, which included an ADA transition plan, adoption of the International Property