05 - MINUTES OF COUNCIL MEETING ON 06/27/2016

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Regular Council Meeting June 27, 2016 Page 5 Commission- Council Member Frierson; Library Advisory Board - Council Member Frierson; Main Street Advisory Board - Council Member Drake; Planning & Zoning Commission - Council Member Clifford; Traffic Commission - Council Member Jenkins; Zoning Board of Adjustment - Mayor Hashmi; VC &C -Mayor Hashmi (required) and Council Member Drake; and Ark -Tex Council of Governments -Mayor Hashmi (required) and Council Member Trenado. 17. Discuss and act on procuring a contractor to clean out all drainage ditches and channels in the City. Mayor Hashmi said this was his item. He said the city workers were working hard on this and it was extremely slow because of the amount of work to be done. He also said this project was pulling the workers off of the work they were suppose to be doing. Mayor Hashmi expressed concern if they keep the current pace, it will never get finished. He also said that he asked Mr. Godwin to put something together for Council to consider in order to possibly hire a contractor and get the work finished all at one time. Mr. Godwin reported that the City had two contract crews working on these projects and the current contract was going to reach $50,000. He said in order to be legal; the City needed to go out for bids and his best guess was this would cost approximately $600,000. He said he hoped to be able to bring some good bids back to Council on July 11. Mayor Hashmi said they needed more details of what was going to be included, such as a comprehensive list with a timeframe and then he would be ok with bidding it out. Council Member Lancaster inquired if Council could supply the City Manager with a list and Mr. Godwin answered in the affirmative. Council Member Drake said she was glad they were doing this. A Motion to develop a comprehensive list and bid this project was made by Mayor Hashmi and seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays. 18. Receive presentation, discuss, and possibly act on operations plans and budget needs for EMS, Police, Fire and Library Departments. City Council heard from EMS Director Kent Klinkerman, who explained the need for a new station on the north side of town. He gave a proposed timeline beginning with asking for funds this year for the design, citing approximate cost to be $25,000 to $30,000. Council Member Frierson said when he and Dr. Hashmi came on the Council five years ago they were discussing the need for a new EMS station. Mr. Godwin said he intended to recommend in the budget an architect for station design and would give them a 10 year CIP and then in the next budget cycle propose building the station. Mayor Hashmi said he would like to see the entire project done in this budget cycle, as did the entire Council. Library Director Priscilla McAnally said that she was not asking for funds in the upcoming budget. She explained that the library would be getting a new roof due to donations, the funds already budgeted and the fact that the roofer was going to allow for a pay -out. Ms. McAnally also explained that restoration of some of the artwork had been completed.