11 - CONTRACT CLOSEOUT FOR PROJECT B1 OF 2013 BOND FUND PROJECTS

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Item No. 11 memorandum TO: City Council John Godwin, City Manager FROM: Carla Easton, PE, City Engineer SUBJECT: CONTRACT CLOSEOUT FOR PROJECT B1 OF 2013 BOND FUND PROJECTS DATE: August 23, 2016 BACKGROUND: The 2013 Bond Fund for Water and Sewer Infrastructure projects includes water line and sewer line replacements in West Paris known as Contract B1, which consists of the following infrastructure improvements: 1. Water line and sewer line replacement on Houston Street from 34th NW to NW Loop 286 2. Water line and sewer line replacement on 19th SW from Kaufman to SW Loop 286 3. Water line replacement along Maple from 13th NW to 17th NW 4. Sewer line replacement along NW Loop 286 to the Battles Lift Station Contract BI was awarded to B. Bray Construction on October 17, 2014, in the amount of $2,425,00.00. Change Order #1 was approved on July 21, 2015 in the amount of $18,030, which added utility work along the NW Loop 286 and increased contract time by 93 days. Change Order #2 was approved on June 20, 2016, in the amount of $83,732.00, which covered the cost increase for asphalt paving and milling work for 36th NW between Graham to dead end south & West Houston St. from 34th NW to Loop, including milling 2 -in of existing surface and replacing with 2 -inch HMAC overlay to full width of streets. The final contract amount, including all change orders is $2,526,764.00. STATUS OF ISSUE: B. Bray Construction has completed all work under this contract. The utilities have been substantially complete and utilized by the City since early 2016; however wet weather delayed the final project cleanup. The City also requested a third -party inspection of the utility improvements, also affecting the close out process. The total pay amount to B. Bray Construction for all work completed under this contract is $2,497,242.00. Progress payments have been made in accordance with the contract documents, and the only remaining payment is for the retained amount of $60,337.75, which will be released upon final acceptance by City Council. BUDGET: This project is funded from the 2013 Bond Fund for infrastructure improvements. RECOMMENDATION: Approve final payment and project close out for Contract B1 with B. Bray Construction.