13-Project B2 2013 Bond Fund Project Contract Closeout

Home Browse Search

Item No. 13 memorandum TO: City Council John Godwin, City Manager FROM: Carla Easton, PE, City Engineer SUBJECT: CONTRACT CLOSEOUT FOR PROJECT B2 OF 2013 BOND FUND PROJECTS DATE: December 5, 2016 BACKGROUND: The 2013 Bond Fund for Water and Sewer Infrastructure projects includes water line and sewer line replacements in West Paris known as Contract B2, which consists of the following infrastructure improvements: 1. Water line and sewer line replacement on 28th NW through 33rd NW streets 2. Water line replacement along Bonham St from 13th NW west to Loop 286 Contract B2 was awarded to Pittard Construction on July 2, 2015, in the amount of $3,041,970.00. Change Order #1 was approved administratively on February 2, 2016 in the amount of $10,000.00, to cover costs associated with connecting to an existing, deep manhole. Change Order #2 was approved by the Council on June 20, 2016, in the amount of $99,500.00, which covered the cost increase for pavement repairs on 28th NW through 33rd NW between Bonham St and Graham, including milling 2 -in of existing surface and replacing with 2 -inch HMAC overlay to full width of streets. The current contract amount is $3,151,470.00. STATUS OF ISSUE: Pittard Construction has completed all work under this contract. The original contract time was 270 calendar days, and the contractor was awarded 71 additional days due to weather and project related extensions. Final completion of all work was reached on June 20, 2016, 2 days over the allowable time per the contract documents. Liquidated damages were set at $500 per day, so the contractor is charged $1,000 for the delayed completion. A final account of the contract quantities results in $833.00 in additional contract cost due to quantity overruns. A final change order for $833.00 is requested to rectify all pay items. This brings the final amount for all work completed under this contract to $3,152,303.00. Progress payments have been made in accordance with the contract documents, and the only remaining payment is for the retained amount of $157,615.15, less $1,000 for liquidated damages, which will be released upon final acceptance by City Council. BUDGET: This project is funded from the 2013 Bond Fund for infrastructure improvements.