16-Dickson & Orange Infrastructure Improvements-Engineering Services-Birkoff

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Item No. 16 memorandum TO: City Council John Godwin, City Manager FROM: Carla Easton, PE, City Engineer SUBJECT: 2016 TxCDBG — CD PROGRAM ENGINEERING SERVICES FOR DICKSON & ORANGE INFRASTRUCTURE IMPROVEMENTS DATE: December 6, 2016 BACKGROUND: In 2015, the City applied for a grant through the Texas Community Development Block Grant Program — Community Development Fund (TxCDBG — CD), administered by the Texas Department of Agriculture for the replacement of water lines, sewer lines and street repair on Dickson Street from 9`" NW to 11 th NW, and also a sewer line replacement along Orange St. The City has been awarded this grant for the 2016 -17 budget year, providing $275,000 toward plan development and construction of the proposed improvements. Professional services for engineering are needed to develop the plans and specifications for the project. STATUS OF ISSUE: A request for qualifications for engineering services was advertised and three firms responded. Each submittal was evaluated in accordance with the state procurement procedures, and Birkoff, Hendricks & Carter LLC (BHC) was selected as the most qualified firm. The grant amount available for engineering services is $30,000, and includes design, bidding and construction management services. BHC has provided satisfactory services on past projects under the TxCDBG program for the City. BUDGET: The grant requires a 20% match by the City in the amount of $55,000, for a total proposed project cost of $330,000. Funds are designated in the 2016 -17 grant fund budget. RECOMMENDATION: Authorize the City Manager to execute a contract for professional engineering services with Birkoff, Hendricks & Carter LLC (BHC) for the Dickson Orange Infrastructure Improvements project.