13 - HOME PROGRAM ADMINISTRATION

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D. Acquisition 1. Prepare required acquisition reports(s). 2. Obtain documentation of ownership for City -owned property and/or Right of Way (ROWs). 3. Maintain a separate file for each parcel of real property acquired. 4. Determine necessary method(s) for acquiring real property. 5. Prepare correspondence with property owners. 6. Assist City in negotiations with property owner(s). 7. Prepare required acquisition reports and submit to TDHCA. E. Construction Mana eg ment 1. Establish procedures to document expenditures associated with local construction of the project (if force account is applicable). • Assist City in determining whether and/or what HOME contract activities will be carried out in whole or in part via force account labor. • Assist City in determining whether or not it will be necessary to hire temporary employees to specifically carry out HOME contract activities. • Assist City in maintaining adequate documentation of personnel, equipment and materials expended/used and their costs. 2. Assist City in documenting compliance with all federal and state requirements related to equal employment opportunity. 3. Assist City in documenting compliance with all federal and state requirements related to minimum wage and overtime pay requirements. 4. Advertise for bids. 5. Verify construction contractor eligibility with TDHCA. 6. Review construction contract. 7. Conduct pre - construction conference and prepare minutes. 8. Issue Notice of Start of Construction. 9. Process change orders approved by City. 10. Obtain Certificate of Construction Completion and submit to TDHCA. 11. Provide general advice and technical assistance to City personnel on implementation of project and regulatory matters. F. Fair Housing / Equal Opportunity 1. Assist the City in developing, implementing and documenting new activities to affirmatively further fair housing during the contract period. 2. Maintain documentation of all project beneficiaries by ethnicity and gender. 3. Assist with the development and administration of the Citizen Participation Plan per 24 CFR Part 91, including grievance procedures. 4. Assist with Section 3 requirements per 24 CFR Part 135. 5. Prepare all Section 504 requirements per 24 CFR Part 8. 6. Provide all applicable equal opportunity provisions and certifications for inclusion in bid packet. 7. Ensure adoption of Excessive Force provision per 24 CFR Part 91. 8. Ensure the adequate publication of required notices. G. Relocation 1. Prepare and submit local relocation guidelines to TDHCA for approval. 2. Assist City in identifying individuals to be relocated and prepare appropriate notices. 3. Interview relocatees and identify assistance needs. 4. Maintain a relocation record for each individual /family. 5. Provide education/assistance to relocatees. 6. Inventory local available housing resources and maintain a referral list. 7. Issue appropriate notices to relocatees.