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City of Paris <br />February 3, 2017 <br />Page 7 <br />Staff Withdrawal <br />A staff withdrawal consists of our removing one or all staff because the condition of your records or the <br />inability of your personnel to provide agreed upon materials within the established timetable, which makes it <br />impossible for us to perform our work in a timely, efficient manner, as established by our engagement plan. <br />Matters That Can Cause Work in Excess of Fee Estimate (Continued) <br />Staff Withdrawal (Continued) <br />Sometimes, a complete staff withdrawal is necessary to permit an orderly audit approach. A staff withdrawal <br />is not necessarily an adverse reflection on your personnel. However, it involves additional costs, as we must <br />reschedule our personnel, incur additional start-up costs, and so forth, to prevent total engagement costs from <br />increasing significantly. <br />Unforeseen Events <br />Even though we communicate frequently with clients and plan our engagement with management and their <br />staff, unforeseen events can occur. Examples include accounting problems, litigation, changes in your <br />business or business environment, contractual or other difficulties with suppliers, third -party service <br />providers, customers, and so forth. When those circumstances occur, additional time is needed to provide you <br />with assistance and to complete our engagement in accordance with professional standards. <br />If the City requests additional work or services not within the general scope of this proposal, that work would <br />be billed at our normal rates. Requests for additional work or services beyond the general scope of this <br />proposal must be made in writing before the beginning of field work, and appropriate rates would be <br />negotiated. <br />If engaged, we expect our preliminary work to begin prior to year -end and our final field work to begin shortly <br />after your records are closed out for the year. We will make every effort to deliver our report in time to <br />comply with bond and other reporting requirements, and will bill for the entire engagement after the report is <br />delivered. We will provide as many copies of the report as needed. <br />Government Auditing Standards require that we provide you with a copy of our most recent external peer <br />review report and any letter of comment, and any subsequent peer review reports and letters of comment <br />received during the period of the contract. Our 2015 peer review report accompanies this letter. <br />