03/05/2013 MINUTES - Laserfiche WebLink

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PEDC Board Meeting Minutes March 5, 2013 Page 2 of 3 Toni Clem had attend the week prior. There are numerous Bills being proposed that are related to Economic Development and Manufacturing this Legislative Session. Steve referenced a letter bragging on the services provided at the R3bi and Hank Betke. In addition, a letter of responses from Mark Alexander, President of Campbell Soup Company, North America welcoming a visit to the headquarters located in Camden, New Jersey. Steve added that more updates will be given on project in Executive Session. Election of officers for remainder of 2012 -13. After some discussion. The Board agreed to have the existing officers move from Vice - Chairman to Chairman and Secretary /Treasurer to Vice - Chairman then fill the Secretary /Treasurer position with one of the two Board members remaining. Vice - Chairman, Kenny Dority opened the floor for nominations of Chairman. Toni Clem made the motion that Kenny Dority serve as Chairman; seconded by Bruce Carr. Motion Carried 4 -0. Bruce Carr made the motion that Toni Clem serve as Vice - Chairman; seconded by Bill Harris. Motion Carried 4 -0. Bill Harris made the motion that Bruce Carr serve as Secretary /Treasurer; seconded by Toni Clem. Motion Carried 4 -0. Discussion of Draft Audit Report for Fiscal Year 2011 -2012 by Tom Hensel, Auditor with McClanahan & Holmes, CPAs. It was acknowledged that Mr. Hensel was asked to attend the meeting to answer a question regarding the draft audit report from Bruce Carr. Bruce Carr referenced Page 2, "Management has not presented Management's Discussion and Analysis that governmental accounting principles generally accepted in the United States of America require to be presented to supplement the basic financial statements. Such mission information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. Our opinion on the basic financial statements is not affected by this missing information." Mr. Hensel stated that this report is referred to as the MDA (Management's Discussion & Analysis). It is not a mandatory requirement that management submits one, but if a report is not received, then the auditor's responsibility is to reference it as "missing ". This report is a generalization of the fiscal year's financial reports. Steve Gilbert told those present that he had no problem submitting an MDA, but would like to have the auditor provide what items are required to be included. No action was taken on this item. Presentation by John Godwin, City Manager, pertaining to the Economic Development portion of the City's Strategic Plan. John Godwin provided the excerpt of the City's Strategic Plan, pages 27 and 28 (attached) for the Board to review. Discussion took place on future retail opportunities, airport development, etc. It was agreed that those present would review the "draft" and make proposed changes, etc. and re -group with John in the near future. John did report that a part-time planner has been put on staff and was looking at Planned Development zoning for Lake Crook and the Cox Airport. It was suggested that the Paris EDC Board meet jointly with the Airport Advisory Board at least twice a year. No action was taken on this item.