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PEDC Board Meeting Minutes October 8, 2013 Page 3 of 5 David Turner made a motion to award the job to Mike Gose with the stipulation of the Certificate of Liability Insurance in coverage amounts stated; seconded by Toni Clem. Motion Carried 5 -0. Discuss and take action on proposed operating policies and procedures for the PEDC as recommended by the Committee. — Bruce Carr & Vicki Ballard Bruce Carr told those present that the Special Board meeting, that took place the week before, sixteen (16) of the procedures were drafted. The document for review, included the revisions /amendments (underlined) from the last Board meeting. In addition, these titles were added, and considered: Operating Standards, Volunteer Recruitment and Changing Processes & Procedures. Bruce noted that this document is to be reviewed on an annual or at the least a bi- annual basis and can be changed in the future, with revision date(s) noted accordingly. Chairman Clifford told those present that she really appreciated the time and effort that Bruce and Vicki had put into this time consuming project. Chairman Clifford recommended that these policies and procedures be adopted, with underlined changes, and merged with additional titles as presented. Those items being: i) Policies & Procedures Operating Standards ii) Organization Chart iii) Authorized Levels of Spending iv) Credit Card V) Travel vi) Entertainment vii) Delegation of Authority viii) Procurement of Services & Contracts ix) Developing Prospect Proposals X) Compliance Audit of Operations xi) Petty Cash xii) Volunteer Recruitment xiii) Changing Processes & Procedures The remaining titles of. Budget & Chart of Accounts, Tracking Compliance with Financial Incentives & Tax Abatement and Tax Abatement Agreements, Tracking Marketing Expenditures, Record Retention and Cash Advances will be discussed at a future meeting. David Turner made a motion that these items be adopted and effective immediately, as submitted; seconded by Rebecca Clifford. Motion Carried 5 -0. Discuss and take action on adding Rebecca Clifford as an authorized agent to the current Capital One credit card account and deleting Shannon Jones' card. Shannon Barrentine told those present that Erik Roddy of Capital One suggested the Board Chairman be able to access credit card information and be added as a contact person for inquiries on the account.