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PEDC Board Meeting Minutes February 8, 2011 Recent/upcoming meeting/trips — Texas Assoc. of Manufacturers, Team Texas meeting and TEDC Winter Legislative Conference in Austin, February 15 -1.8; Industrial Managers meeting February 15; Paris Living Annual Luncheon, February 17; NAACP Banquet, February 19; President's Day, February 21; Lion's Club presentation, February 24; Paris City Council Quarterly Report, February 28; Spring Break, March 14 -18. Regarding bids received to replace existing telephone system at the Depot. Steve told the board that another option had been brought to his attention of a "fee based" service (Grasshopper.com) that should provide the necessary services of voicemail, call forwarding, etc. Therefore, he withdrew this item from Board consideration. Regarding the proposed Scope of Work to seek bids for the Transportation Economic Impact Study for Paris and Lamar County, Texas. Steve told the Board that transportation has a major impact on economic development. He reported that the Sulphur River Regional. Mobility Authority (SURRMA) was proposing a legislative package benefiting the three participating counties (Lamar, Delta and Hunt) by increasing the vehicle fee to create a revenue stream for the RMA. Steve told the Board that he would request that Oncor Electric Delivery would contribute funds to off -set a portion of the cost of the study. Steve suggested Impact Data Source to perform the study at an estimated cost of $2,500 to $3,000. It was agreed that this cost estimate was within the Executive Director's discretionary spending limit and to move forward with the study. No action was taken. The Board convened into executive session at 4:55p.m. pursuant to Section 551.087, Section 551.072 and Section 551.074 of the Texas Government Code to discuss and deliberate on the following: A. Section 551.087 — Economic Development Negotiations B. Section 551.072 — Real Property C. Section 551.074 — Personnel Matters Executive session ended at 6:30 p.m. As a result of executive session discussion, the Board took the following action: Dan Smith made a motion to authorize the Red River Regional Business Incubator up to $53,000, depending on actual expenses, to cover move -in and operating costs and to authorize Steve Gilbert to produce a letter to guarantee the Incubator lease by the PEDC Board for the TXU building for a term of 12 months with two 12 month options; seconded by Doug Wehrman. Motion Carried 5 -0. Dan Smith made a motion to adjourn at 6:31 p.m.; seconded by Chad Brown. Motion Carried 5 -0. Respectfully submitted, Shannon Barrentine, Economic Development Specialist PEDC 2