03/31/1994 MINUTES - Laserfiche WebLink

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25 Chairman Cecil stated the Board's concerns are they need a contractual arrangement to protect the Corporation and to satisfy the City requirements. He stated the Board needs some input in passing judgment as to the person employed, and the logical method would be input from the Board members who are also members of the Search Committee through the Joint membership here. He said the Board needs an arrangement with a three year commitment, but they also need an annual arrangement to judge whether the person is performing adequately. If the person is not performing to their joint satisfaction, then the Board needs some method of terminating that person without being liable for the additional two years. Chairman Cecil asked for questions or comments. Board member Fendley asked due to the by-laws if that person is in a marketing mode and needs additional materials, will it come back to the Board through our 10% set aside for marketing, visiting plants, etc. Chairman Cecil said the Board did have the capacity to expend funds for marketing efforts, and it could be through this method or we could do it ourselves. He said he envisioned this as being flexible. Chairman Cecil asked for Ms. Parkman to comment on the situation in Terrell, and whether their situation is parallel. Ms. Parkman said yes, this is under the umbrella of the Chamber, but it is a contract from their Economic Development with the Chamber under the umbrella of the Chamber. Board member Clifford stated he thought Longview had a similar situation. Chairman Cecil asked if the City Attorney of Terrell could send them a copy of their contract. Board member Clifford advised the Board he would be happy to work with Mr. -- Haynes on the contract as they worked together on the bylaws this past Summer. Chairman Cecil stated he would now entertain a motion on Ms. Parkman's request. Board member Curtis Fendley made a motion, seconded by Board member Clifford that the Board enter into a contract with the Chamber of Commerce for the $25,000.00 request on the three year with annual review contract. Chairman Cecil asked for questions. Board member Leon Williams questioned, since he was late, whether he could get a broad or short summary. Chairman Cecil said basically the Chamber of Commerce is asking the Board, in view of the fact the Chamber Manager is retiring, to help hire a new manager with industrial development qualifications who can take over the leadership for industrial development in Paris. In order to get a person with those qualifications, it takes approximately $25,000.00 per year more than an ordinary Chamber manager. What the Chamber is asking the Board to do is, rather than considering hiring a person themselves to do industrial development, that we join with them and hire one person to do both jobs. In order to accomplish this the Chamber is asking the Board to commit an expenditure of $25,000.00 per year for three years subject to reviews and a proper contract for this purpose. City Attorney Haynes stated when the bylaws were prepared, the Chapter was left out concerning the position contemplated at a later date, and it is very appropriate that the Board contract for less than a whole person in an interim basis while the Board is getting their business organized. Chairman Cecil stated in the bylaws when this Board contracts for personal services then that action has to be approved by the Council, and whatever is recommended will need further approval from the Council.