04/28/1994 MINUTES - Laserfiche WebLink

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32 Chairman Cecil asked about the length of time to complete this project. City Engineer Smith said he put in the project 90 days to substantially completion which means the project will be useable in 120 days. Mr. Cecil asked if this project will be one that requires one payment at the end of the project. Mr. Smith said no, when a project exceeds $100,000.00, the law requires that it be bonded. He said whoever they award the project to will have to furnish the statutory limits on Workers Compensation, liability insurance, a performance bond which guarantees they will build the job, and a payment bond which guarantees payment to subcontractors and suppliers. Board member Amis asked a question about our payout or the City's payout to that company. Mr. Smith said he would anticipate partial payments on the job, monthly partial payments. City Manager Malone stated originally the City had planned to do this as an in-house project supervised by the Engineer, foregoing any bonding requirements and probably the time frame would have been a lot quicker. Chairman Cecil stated one thing the Board has to keep in mind and that is they have approximately $284,000.00 and they have just authorized spending approximately $136,000.00 leaving approximately $148,000.00. He questioned City Manager as to the payment of Day & Associates. Mr. Malone stated no, P.E.D.C. has not reimbursed Day & Associates for funds paid because they have not gotten all the information together on that amount. He said the reason they have moved so quickly on the B & W Project, even though it is not complete, is because we are in a situation where there is no activity going on in the collection system, and he has had to make a quarterly report to the E.P.A. Chairman Cecil reminded the board that the Campbell Soup Project is coming up as well as the B & W Phase II Sewer Project and they probably want to operate on a current basis. Board member Amis questioned City Manager Malone that along with the Day & Associates bill is there going to be another City appropriation of time like we saw in the B & W Sewer Project Phase I. City Manager Malone said yes, that there would be another bill. Mr. Amis said he would like to see the issue of the straight time, overtime policy addressed. Chairman Cecil asked for Mr. Malone to expand on this. City Manager Malone stated that the bylaws provide for payment for the services the City provides such as secretarial, mailing letters, City Attorney's time, etc. He said the City will have very conservative estimates. He said the City felt that at some point in time there will be less demand on the City particularly in light of the fact we hope to have an Economic Developer/Chamber Manager. He said the Board also has to remember as that change occurs there will probably be requests from the Chamber of Commerce to pay. He said he felt the City was more concerned with staff time such as secretaries, clerks and any materials purchased such as the notebooks which came out of a budget which the City did not have. Chairman Cecil asked when the City planned to submit these expenses. Mr. Malone said they are not in a hurry, and that they are in the Summer season when they can make their most productive gains. He said he is very concerned about some other things they need to be doing with budgeting coming up for the City as well Chairman Cecil said in regards to Mr. Amis' question, any time we use City employees, for example, taking the minutes, City Manager and City Attorney's attendance, the Board is going to have to pay for that, and he feels that is appropriate. City Manager Malone advised the City is going to take a conservative approach to the cost as economic development is an area of concern to City government.