01/19/2017 MINUTES - Laserfiche WebLink

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t 95/ . oAi' a §§66+a-6J at \AJ MFs� s$s� t49 OZ4 Discuss and possibly approve December 2016 Financials. There was a question about an expense for E-File Cabinet, which Mr. Paris reminded the Board was for the Cloud storage we are using to organize and keep our files. E-File Cabinet is a yearly fee for file storage. Advanced Alarm is two separate charges; the first was our yearly alarm fee and the second was $57.00 for a sensor battery. Mr. Banks asked about amending the budget for the Park Street Project. Mr. Wilson suggested that we look at amending the budget at that end of March and then again at the end of the September, our fiscal year-end. Mr. Wilson informed the Board that on the Cash Flow Analysis we have a total of $3,195,319 in cash and reserves; with a balance of $494,863 for bond payment and cash balance of $2,700,455 in our unrestricted funds. Mr. Banks made a motion to approve the December financials. Mr. Brockman seconded the motion. Vote was 4-ayes and 0-nays. Discuss and possibly approve a Resolution for the expansion of Highway 271 coming up to Paris, Texas. When approved this would be signed by the PEDC Board. Mr. Paris said that the North East Texas Regional Mobility Authority (NETRMA) is asking for our support for the expansion of Highway 271 between Tyler and Paris, Texas. Judge Superville and the Lamar County Commissioners have already signed a Resolution with their support. The Resolution is going before the Paris City Council at their meeting on January 23, 2017. NETRMA is working with the seven counties in this corridor to show their unified support for TxDot to accelerate the schedule for expanding Highway 271. The Resolution in support of Highway 271 was read out loud in the meeting and Mr. Brockman made a motion to accept the Resolution as read. Mr. Wilson seconded the motion. Vote was 5-ayes and 0-nays. After the Board voted in favor of the Resolution, it was signed by all the Board Members and the Executive Director. A report and discussion for updating the PEDC office phone system. Chris Stout started the report with issues the current PEDC phone system is having. Our system: is more than ten years old, is a discontinued system with outdated equipment and no parts, has no service agreement or warranty, has no service technician to call when there are problems, has a voice mail message system that goes into a continual loop when someone tries to leave a message, and has phones that have been moved frequently. There is a main phone line and a separate internet line running concurrently into the building and we are the hub for the rest of the Depot lessees. • Cross Country Communication provided two quotes: 1) Allworx Connect 324 — has a greater potential for expansion in the future. Plus the Allworx has more features, like forwarding calls to your cell phone. 2) ESI 50L has what we need for an office phone. Both systems will meet our needs. • Folkerson Communications provided a quote for the ESI 50L that was a bit higher, but the voice mail was a 4 port 30 hour, which was twice the size of Cross Country's voice mail. Folkerson Communication sent more references than Cross Country, but they both are using some of the same phone systems.