2005-033-ORD APPROVING/AUTHORIZING CONTRACT BY AND BETWEEN COP AND GIS INFORMATION SYSTEMS INC

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. ORDINANCE NO. 2005-033 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, APPROVING AND AUTHORIZING A CONTRACT BY AND BETWEEN THE CITY OF PARIS AND GIS INFORMATION SYSTEMS, INC., FOR THE PURCHASE OF THE GAYLORD POLARIS INTEGRATED LIBRARY SYSTEM, A COMPREHENSIVE REPLACEMENT INFORMATION COMPATIBLE INTEGRATED COMPUTER SYSTEM FOR USE BY THE CITY OF PARIS PUBLIC LIBRARY; MAKING PROVISION FOR USE OF LIBRARY TRUST FUNDS IN THE PURCHASE OF SAID SYSTEM; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the current integrated library computer system of the City of Paris Public Library is Gaylord Information Systems (GIS Galaxy), which has been in use at the library for over 10 years; and, WHEREAS, the aforesaid computer system is used for all substantive computer related functions of the library, including bibliographic records, item records, patron records, transactions, and other similar functions; and, WHEREAS, the current system, which is itself a proprietary system exclusively owned by GIS Information Systems, Inc. is reaching the end ofits useful life and its capability to accommodate the expanded needs of the City of Paris Library; and, WHEREAS, Gaylord Information Systems, Inc. has presented a proposal to the City Library for providing the Gaylord Polaris Integrated Library System, an upgraded version of the Library's current system which is more user friendly, will offer an expansion of services, and can integrate seamlessly with the City's current system without loss of data and at a cheaper price; and, WHEREAS, the aforesaid proposed new system is likewise a proprietary system protected by patents, copyrights, or other proprietary arrangements; and, WHEREAS, Chapter 252, Section 252.022 (a) 7 (A) ofthe Texas Local Government Code exempts from the requirements of competitive bidding, items available from only one source because of patents, copyrights, secret process, or natural monopoly, and thereby authorizes governmental entities and municipalities to purchase such items without the necessity for competitive bidding; and, WHEREAS, by prior action of the City Council, the City of Paris is governed by Chapter 252 of the Local Government Code; and, WHEREAS, the aforesaid acquisition of an integrated library computer system as proposed would qualify as a procurement not subject to competitive bidding; and,