12/22/2015 MINUTES - Laserfiche WebLink

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6. NEW BUSINESS: a. Occupancy Report was given by Sally Ruthart. 7 vacancies — 2 (107 GWH - mold & 317 GWH — foundation) are in major repair which are almost completed and the remaining 5 have been offered. New employees are working out great. Everyone is working together well. All of the 3 new Maintenance Men have taken call and have done well. Make readies are being done quickly. Waiting Lists and Demographic reports are attached in the Board Member packets. We have completed putting everyone in the system on the Section 8 waiting list and there are 104 applicants. Mr. Savage asked if anyone had looked at the state or national averages on the Demographic Reports and wondering how we hold up compared to theirs. Ms. Ruthart stated that she had not ever looked at that, but would look that up. Mr. Savage stated that he thought that's why Ms. Cherry was asking for these Demographics and that's what she wanted to see and to compare with the state on average. Ms. Ruthart stated that she would check that out for the next meeting. b. Ms. Ruthart reported on the finances. In November, PHA stayed under budget in everything except Non - routine Maintenance which is mainly maintenance that is paid for out of the CFP. (i.e. — such as plumbing leaks, etc.) Section 8 Utilization report — utilizing 101 % of funding which includes HUD held reserves when we go over monthly funding on HAP costs. Still trying to get to 293 vouchers. We are currently at 96 %. Holding steady on the bank statements. c. Lock box was installed and 3 tenants have actually used it. It saved 2 of them a late fee. That was an excellent idea from Ms. Cherry. It only cost the PHA about $40. 7. RESOLUTIONS: 2015 -009. Community Service Policy (SNAP Change) — Motion made by Ms. Hearn and seconded by Mr. Dangerfield. Passed 3 -0. 2015 -010. Social Media Policy — Motion made by Ms. Hearn and seconded by Dewayne Dangerfield. Passed 3 -0. ** 2015 -011. Policy on Safeguarding Personally Identifiable Information (PII) — Motion made by Ms. Hearn and seconded by Dewayne Dangerfield. Passed 3 -0. 2015 -012. Fair Market Rents and Payment Standards. Motion made by Ms. Hearn and seconded by Mr. Dangerfield. Passed 3 -0. 2015 -013. Disposition of non repairable appliances — Motion made by Ms. Hearn and seconded by Mr. Dangerfield. Passed 3 -0. 8. Board Questions or comments: **I looked on our mission and what our jobs areas a board and we went through that training and she told us what our jobs were because a lot of things that flow through here are not pertaining to the board and to me that is a waste of time. It makes me feel like we need to do things for these people out here. People have to be on a certain agenda and our agenda is for the PHA not what's going on out there. And if people are having a problem with their housing they need to address you (Ms. Ruthart) and let you take care of the situation. Then if you don't, that's when they need to have something in black and white. When they call and say hey this person ain't doing this, then this person come before the Board, no. It needs to be a certain way that's handled. Go through you (Ms. Ruthart) first, because, I don't know your job, then if it's not taken care of, let it be a chain of command. Don't just go straight to the board, K