11/17/2015 MINUTES - Laserfiche WebLink

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because we had to pay 2 employees all of their vacation when they left employment. The non routine maintenance is water leaks, etc. — the things that you can't budget for. Section 8 Utilization Report is looking better as we go. We are still trying to get to 293 Vouchers and we are currently at 281. Going over on HAP costs every month but requesting HUD held reserves and receiving them as our expenses increase above our funding. C. PII — Safeguarding Personally Identifiable Information to be posted for approval. Required by HUD. d. Mold Problems Reported to PHA from Tenants — 6 reports of mold: PLEASE SEE ATTACHED. Ms. Cherry said at the last meeting I said I would go door to door which I have started but I'm asking that this wait until next month so I have a chance to report because some of the people weren't home and it takes some time. I haven't finished, but there are more than these. Mrs. Ruthart asked if she would give me some unit numbers so that we can get started on them. Ms. Cherry said I have a list at the house because I was going to ask for it to wait, but I can get it to you. I do know that the apartment where Bobby Yates used to stay (413), so 414 I have talked to her. There was this man that said the maintenance men came and painted over the mold right before the inspection. I think that the maintenance men should already know where the mold is. There was one woman that said the PHA has been providing her bleach. So I think the maintenance men have an idea where the mold is especially if they have been painting over it before the inspection. But, like I said, I will go door to door and talk to everybody that's calling and find out. The ones that I already talked to, I will get that to you. Mrs. Ruthart said OK. e. 2015 Employee Longevity Bonuses — Last years was $7625. This year's will be $5200.00. The top 3 longest standing employees Denny Head, Benny Goforth, and Sally Ruthart — two are no longer employed at the PHA and Sally is not included in list — only for other employees. Ms. Cherry asked if the Maintenance Men get bonuses. Mrs. Ruthart responded yes. Ms. Cherry asked if all these people were included in the recent raises. Mrs. Ruthart responded yes in July. Mr. Savage asked how long we have been doing this. Mrs. Ruthart responded 4 years. Motion was made to approve by Dewayne Dangerfield and seconded by Gary Savage. Passed 3 -0. RESOLUTIONS: 2015 -005 Rent Collection Policy - Motion by Dewayne Dangerfield and seconded by Brenda Cherry. Passed 3 -0. 2015 -006 By -Laws — Motion by Brenda Cherry and seconded by Dewayne Dangerfield. Passed 3 -0. 2015 -007 Personnel Policy — Motion by Brenda Cherry and seconded by Dewayne Dangerfield. Passed 3 -0. Ms. Cherry suggested a lock box be placed at the PHA since we will be closed on Fridays and some people may get paid on Fridays. Mrs. Ruthart said she would check into that. Mr. Savage had a question about transferring employees "equal or maximum salary ". Mrs. Ruthart explained that to her that was like a workforce reduction and had to transfer and employee from one job to another with same pay.