09/15/2015 MINUTES - Laserfiche WebLink

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Ms. Cherry: Yes. Mr. Savage: Anybody else have any comments on that item? Any disagree? No comments from anyone else. Mr. Savage: Alright, well if no further discussion, we will move on to item #5. 5. Board Members option to sign waiver of Public Information Act on addresses and phone numbers. All Board Members signed and turned in their forms to Sally Ruthart. 6. Director's Report a. Occupancy report — 8 vacancies, 3 have been offered, other 5 waiting on flooring. Low rent Waiting List = 44 on 1 bedroom, 13 on 2 bedroom, 5 on 3 bedroom, and 0 on the 4 bedroom. Section 8 Waiting list has 55 currently of which 24 have been offered vouchers. PHA is opening Section 8 waiting list in October to get back up to 293 vouchers. b. Finance report — PH bank account $739,798.50, Section 8 bank account $404,424.90. C. Work Order Confirmation — PHA has put into place a system to give the tenants proof that they called in a work order. The tenant is given the work order number as their confirmation of calling in problems. d. Mrs. Ruthart asked for approval to move forward with extending the rent due date until the 10th of each month instead of the 6`h of the month for Public Housing Tenants. This approval will give Mrs. Ruthart the authority to post these changes for 45 days and give notice to the tenants of the changes. (And other changes that needed updated) In order to do this we have to change the PH Lease and Rent Collection Policy. Motion from Cassandra Hearn and seconded by Rachel Braswell, passed 5 -0. e. Mrs. Ruthart asked for approval to move forward with changing the office hours to Monday thru Thursday 7:30 am to 6:00 pm and not closed for lunch. (And other changes that needed updated) Ms. Cherry asked about the times that the PHA reads meters and asked if we could list those dates in the PH Lease so that the tenants would not be surprised when they get a utility bill. Motion made by Dewayne Dangerfield and seconded by Brenda Cherry, passed 5 -0. This approval will give Mrs. Ruthart the authority to post these changes for 45 days and give notice to the tenants of the changes. This includes changing the PH Lease and Personnel policy. Motion made by Gary Savage and seconded by Rachel Braswell, passed 5 -0. f. Laundry mats — Mrs. Ruthart mentioned to the Board of Commissioners if they were interested in re- opening the boarded up Laundry mats at the four sites — George Wright, Booker T Washington, 13th SE, and Jackson court. They have been closed due to vandalism. Mrs. Ruthart would like to reopen these buildings as the residents have requested. Mrs. Ruthart also added that she would like to have the Resident Council hire a resident to work a few hours a day to open/take care of/clean up the laundry facilities. Mrs. Ruthart needs approval of the Board of Commissioners to look for a company /individual to provide washers /dryers for these buildings. g. Web Page for PHA — looking for someone to build a web page and include our application on so that applicants can access an application online instead of coming to the office to pick one up. Mrs. Ruthart asked the Board members if they knew of anyone to please let her know. h. Mrs. Ruthart suggested that the PHA use the remaining Police Patrol money ($17400.00) to put cameras at the Booker T Washington Site. We have a proposal from the current camera company that installed the cameras at George Wright Homes for $14,129.00. The Board agreed to go ahead with that and get 2 more bids. 2