02-09-2016 MINUTES - Laserfiche WebLink

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Paris Visitors & Convention Council Board of Directors Meeting February 9, 2016 4:00 pm Members Present: Erik Roddy, Mike Patterson, Jeff Martin, Gail Dority, Mary Lou Coe, Josh Bray, Chadlee Johnston, Renee Harvey, Steve Keywood, Roy Gwinn, Carolyn Patterson, Raju Patel. Staff Present: Ken Higdon, Gina Crawford, and Becky Semple. Erik Roddy called the meeting to order at 4:00 pm. A motion to approve the January minutes was made by Roy Gwinn, seconded by Mary Lou Coe, motion passed. January financials were presented by Josh Bray. A motion to approve was made by Chadlee Johnston, seconded by Gail Dority. A funding request for the Paris Wine Fest was presented. They are asking for $2500. A motion to approve $800 sponsorship was made by Chadlee Johnston, seconded by Renee Harvey. Motion passed. A funding request for the Optimist Baseball Tournaments was presented. Each Tournament is asking for $2500. A motion to approve $2158 for each tournament was made by Jeff Martin, seconded by Gail Dority. Roy Gwinn abstained. Motion passed. Becky Semple stated that there would be more expenses for ASA Archery. A motion to approve spending up to $30000 on archery was made by Mike Patterson, seconded by Mary Lou Coe, motion passed. Becky Semple also stated that the Tour de Paris would cost approximately $25,000. A motion to spend up to $25,000 was made by Roy Gwinn, seconded by Mary Lou Coe, motion passed. Sponsorships and registration should help defer the cost. Becky Semple also asked for the board to approve spending $15,000 on the Southern Drag boat races. A motion to approve $15,000 was made by Mike Patterson, seconded by Raju Patel, motion passed. Erik Roddy and Becky Semple gave examples of funding request letters that would allow an event to only be funded for three years. Ken Higdon was going to check into the rules on this. Becky Semple gave the directors report. She also asked for volunteers for the upcoming events. Erik Roddy stated that the City of Paris may help with entry ways to Paris. This will be put on hold for now. Ken Higdon stated that we received an invoice for 1/3 of the downtown Billboard sign. The billboard has a new design. The cost for VCC is $1250.