19 - BOARD & COMMISSION REVISIONS & ENHANCEMENTS

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ACTIVITIES OF COMMITTEES, BOARDS, & COMMISSIONS Memhers- • Should attend all meetings of the committee, board, or commission to which they are appointed (it is not a staff responsibility to send meeting reminders to members), arriving to meetings on time. • Shall vote on all matters before the body, unless there is an identified conflict of interest (in which instance the conflict shall be announced and the member shall leave the meeting until the item is closed). • Shall decide all questions before the body by a majority vote; the presiding officer shall vote, and may submit or entertain motions. • Shall not discuss matters not on its posted meeting agenda. • Shall not discuss matters of city business in a number of members constituting a quorum, unless in a duly noticed meeting. • Shall not participate in a "walking" quorum, whereby a matter is discussed by less than a quorum at one time, but over a series of meetings is discussed by a by a quorum. • Shall not express a personal opinion or position and represent it as being the position or opinion of the body or the city, unless authorized to do so by a majority of the council in a public vote. • Have no authority to instruct, direct, or give orders to city staff or consultants, either publicly or privately, nor should they become involved in any personnel or operational issues. • Have no authority to expend or encumber funds. • Must complete mandatory Open Meetings Act training within 45 days of their appointment or reappointment. • Should help ensure that all meetings are conducted in an open manner, and consistent with state law. • Should help ensure that all meetings follow a written agenda, posted a minimum of 72 hours in advance of any meeting's beginning, and comply with the Texas Open Records Act. • Shall annually elect a chairperson, and other officers as appropriate. The chair, or vice chair in his /her absence, shall moderate each meeting, including recognizing speakers, maintaining order and decorum, stating motions, ensuring time is well spent and that each member is allowed to provide input into discussions as appropriate, determining points of order, stating each agenda item, and stating each question prior to a vote. The chair shall have no additional authority over other board members except in his /her role as moderator of commission meetings. • Shall preserve order and decorum while the body is in session, avoiding all personalities and indecorous language. • Shall listen respectfully to applicants, witnesses, citizens, and others appearing before the body. • Shall not, by conversation or otherwise, delay or interrupt the proceedings of the board nor disturb any member while speaking. • Shall warn any person making personal, slanderous, or impertinent remarks, or who shall be boisterous, vulgar, or otherwise behave in an inappropriate manner, to cease such behavior, and failing to do so, request said person(s) to leave the meeting.