05 - MINUTES OF COUNCIL MEETING ON 05/15/2017

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Regular Council Meeting May 15, 2017 Page 4 Ms. Ellis issued certificates of election, administered statements and oaths of office to newly elected Council Members, Steven Clifford, Linda Su Knox and Paula Portugal. 13. Election by City Council of Mayor and Mayor Pro Tern to serve the City of Paris for the next year. Mayor Pro -Tem Lancaster opened the floor for nominations for Mayor. Council Member Trenado nominated Council Member Clifford for the position of Mayor. There be no other nominations, Mayor Pro -Tem Lancaster closed the floor for nominations and asked for a show of hands. Council Member Clifford was elected Mayor by a vote of 7 ayes. Mayor Clifford opened the floor for nominations for Mayor Pro -Tern. Council Member Knox nominated Council Member Drake. Council Member Trenado nominated Council Member Portugal. Mayor Clifford asked for a show of hands on the first nomination of Council 71 Member xke. Council ; bar Drake was elected Mayor Pro votefyes, with Co c s Jenkin ��'�� Drake Knot`�° Mayor Cl'�n � 14. Receive s, aw# a con t to the retresponsib idder, Harrison, Walker & Harper ine amot of $96 5.80 for 1~lovv EQ Bastin. arscreen Project. „ Utilities ]$ Vector t s review the titneframe gject beln g with Jan try 2016, w he b ward to COL1n I a cod rehensi tation pro for the watt water trea t pl He a Aained atgl as giv direction to brings specific project forward nsi ation. K . H aid prj� were c fussed in -house among staff and- ey decid : � ding echani � arsc *�n at the fl i equal � ' ion basis would p�� uce the mo$t #immedi enefits He sal ey tracted wits ayt "° ngineering and s were add ing in t :bids. " informed Ci Co "� 1 that Harrison, er and Harpe`binitted the lowid an d it �v`s stiff's recommen��on they accept the love bid for this project. Mayor Clifford inquired about advertisement for this project, citing he would like to have seen more than two bids for a million dollar project. Mike Tibbets with Hayter Engineering said notices were sent to Construct Connect, McGraw Hill Dodge, North Texas Construction Report, and U.S. Department of Commerce Minority Center. He also said he a had a list of 34 contractors specializing in this work, and he sent them copies. Mr. Tibbets told the City Council two weeks before bid opening, he wasn't getting many questions so he contacted 16 of the contractors to generate interest in the job, but that only resulted in two bids. He explained he was informed the job was either two big, too little, bond capacity was used up or crews were in other parts of the State. He explained that Hayter estimated the project would cost 1.2 million dollars, and the two bids were lower than that and were only 8% apart. He said he did not believe if they went out for bids again that they would get any additional bids and they would be pushing the job three months later. Mr. Tibbets recommended that HWH be awarded the bid. Mayor Clifford said he did some research across the State, and that he came up with several internet web -sites that advertised this type of project. He referenced North American Procurement Council, he said it was free and asked if this project was advertised there. Mr.