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<br />bill. PERFORMING AGENCY shall submit a reimbursement request as a fmal close-out bill not later than 90 <br />days following the end of the applicable Attachment term(s) for costs encumbered on or before the last day of <br />the Attachment term. Reimbursement requests submitted and postmarked more than 90 days following the end <br />of the applicable Attachment term may not be paid, at the discretion of RECEIVING AGENCY. <br /> <br />PERFORMING AGENCY shall disburse program income, rebates, refunds, contract settlements, audit <br />recoveries, and interest earned on such funds before requesting cash payments including advance payments from <br />RECEIVING AGENCY. <br /> <br />Funding from this contract may not be used to supplant [Le., use in place of funds dedicated, appropriated or <br />expended for activities funded through the Attachment(s)] state or local funds, but PERFORMING AGENCY <br />shall use the funds from this contract to increase state or local funds currently available for a particular activity. <br />PERFORMING AGENCY shall maintain its current level of support, if possible. <br /> <br />RECEIVING AGENCY shall determine whether costs submitted by PERFORMING AGENCY are allowable and <br />reimbursable. If RECEIVING AGENCY has paid funds to PERFORMING AGENCY for unallowable or <br />ineligible costs, PERFORMING AGENCY shall return the funds to RECEIVING AGENCY within 30 days of <br />written notice. <br /> <br />RECEIVING AGENCY may withhold all or part of any payments to PERFORMING AGENCY to offset <br />reimbursement for any ineligible expenditures that PERFORMING AGENCY has not refunded to RECEIVING <br />AGENCY. RECEIVING AGENCY may take repayment from funds available under any contract Attachment, <br />active or expired, in amounts necessary to fulfill PERFORMING AGENCY repayment obligations. <br /> <br />ARTICLE 17. Advance Pavments <br /> <br />PERFORMING AGENCY may request a one-time advance for each Attachment only to meet immediate need for <br />cash disbursement. PERFORMING AGENCY must make the request on State of Texas Purchase Voucher, <br />accompanied by written justification and supporting documentation as specified in RECEIVING AGENCY's <br />Financial Administrative Procedures Manual. The advance shall be requested at the beginning of the applicable <br />Attachment period or at a later time in the applicable Attachment period if circumstances so warrant. Approval <br />of the request for advance will be at the discretion of RECEIVING AGENCY. If the request is approved, the <br />voucher will be processed; if disapproved, RECEIVING AGENCY will provide written notification to <br />PERFORMING AGENCY. <br /> <br />RECEIVING AGENCY will determine the amount of the advance, if any, by the amount and term of the applicable <br />Attachment(s). For each Attachment, the amount ofthe advance shall not exceed the amount of the Attachment <br />divided by the number of months covered by the Attachment multiplied by two (2). Advance funds will be <br />expended during the applicable Attachment term so that, after the final monthly billing, PERFORMING AGENCY <br />will not have advance funds on hand. <br /> <br />If the Attachment is amended to increase or decrease the total amount of funding, RECEIVING AGENCY may <br />adjust the amount of allowable advance in accordance with the above formula. If PERFORMING AGENCY is <br />requesting an upward adjustment, PERFORMING AGENCY must submit a written justification and State of Texas <br />Purchase Voucher in the amount necessary to correct the ratio. If the adjustment is downward, RECEIVING <br />AGENCY will determine the amount of adjustment to the advance and the method of repayment. <br /> <br />(LGS) <br /> <br />2001 GENERAL PROVISIONS Page 12 <br /> <br />4/00 <br />