03/08/2018 Minutes - Laserfiche WebLink

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Love Civic Center Governing Board Minutes Love Civic Center Present: Curtis Fendley, Pam Anglin, Troy Scholl, Jimmie Hopson, have Cook, Linda Kapp, Casey Ressler, Chip McEwin and Helen Ressler, Staff: Gina Crawford', Randy Nation, Jon McFadden Curtis Fendley called the meeting to order at 4:00 pm. A motion to approve the January minutes was made by Linda Kapp, seconded by Helen Ressler. All approved, Linda Kapp gave an, overview of the February Financials, they were accepted into the minutes. Curtis Fenid'ley stated that he and Josh Bray will go to the City Council and ask for the LCC/VCC Hotel money to be split in half between the Love Civic Center and' Paris Visitors & Convention Council. Gina Crawford will get this item added to VCC March 19th agenda and contact the City to get this item on the City Council! Agenda. Randy Nation stated that the leak in the south concession stand has been repaired and' the flooring is being replaced. The sewer leak on south, side of building has been repaired'. Due to this leak several bushes were destroyed so those bushes will' be replaced, Randy Nation will get a quote on pouring concrete for the RV spaces on the west side of Civic Center. A motion to give Curtis Fendley final bid approval was made by Helen Ressler, seconded by Pam Anglin, motion, passed unanimously, Randy Nation stated that some of the bicycles on the bike kiosk need maintenance,. They wild do maintenance on them a few at a time. Jon McFadden gave an update on, contract revision, a motion to approve was made by Casey Ressler, seconded by Helen Ressler, motion passed unanimouisly. The, new contract will go into effect by April 15, 2018. Jon, McFadden then suggested that we revise some of the rental rates. Each 4 hour conference room rental' will be 1=$125, 2=$150, 3=$175 4 th thru 6th rooms start over at 5125. Rental of parking lot for $250 will be defined as north of the ATM for events not renting the buiil'ding OR for building rentals that have vendors outside and need electrical connections. Green room, kitchen, .and concession stand rentals will only be allowed in conjunction with other facility rentals. Stage prices will be adjusted to 16x24 - $50 and 24x24 - $75. Sound system with, up to two mics will rent for $50 with each additional mics costing $20. Food fees for conference rooms will be $30 per room. A deposit of $200 (non - alcohol) and $1000 (alcohol) will be mandatory regardless of area rented. A motion to approve these rates was made by Pam, Anglin, seconded by Linda Kapp, motion passed uinanimouslly. Meeting adjourned at 4.51 pm.= Respectfully Submitted, 5i6a eM4"d