08 - Fire Department Grant for Diesel Exhaust Systems

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Item No. 8 TO: City Council John Godwin, City Manager FROM: Thomas McMonagle, Assistant Fire Chief SUBJECT: GRANT FROM FEDERAL EMERGENCY MANAGEMENT AGENCY DATE: September 25, 2018 BACKGROUND: The Centers for Disease Control and Prevention have identified the hazards presented by diesel engine emissions, and determined exhaust should be regarded as a potential occupational carcinogen. Diesel engine emissions have been linked to cancer and respiratory illness, including asthma. Due to the understanding of the effects of ingesting and absorbing particulates and gases from diesel engine emissions that exist within fire stations, vehicle exhaust removal systems within fire stations are considered a critical component to combat potential health hazards. STATUS OF ISSUE: Approximately eight months ago the Paris Fire Department made application for an "Assistance to Firefighters Grant" through the Federal Emergency Management Agency to purchase and install diesel ventilation systems in all three fire stations to capture diesel exhaust. Friday, July 13, 2018 we were officially notified by Congressman Ratcliff s office that we had been awarded an $83,182.00 grant for that purchase and installation. This grant requires a 10% match from the City of Paris. A request for sealed bids with a turnkey cost for installation in all three stations was advertised on August 19th and August 26th, 2018, and two (2) proposals were received; Air Cleaning Technologies, Inc. (Plymovent), and Clean Air Concepts (MagneGrip). The sealed bids were opened on September 13, 2018 at 2:00 pm in City Council chambers. Air Cleaning Technologies, Inc. (Plymovent) submitted the low bid with a proposal of $89,900.00. BUDGET: 10% of cost, or $8,990.00 RECOMMENDATION: Utilize the FEMA grant and award a contract to Air Cleaning Technologies to install diesel exhaust systems in all three (3) fire stations.