10 - Close Out Contract with RBIS Construction for the Southeast Lift Station and the Force Replacement Project

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Item No. 10 r TO: Mayor & City Council John Godwin, City Manager FROM: Carla Easton, City Engineer SUBJECT: CONTRACT CLOSEOUT FOR SOUTHEAST LIFT STATION OF 2013 BOND FUND PROJECTS DATE: November 8, 2018 BACKGROUND: The 2013 Bond Fund for Water and Sewer Infrastructure projects includes the southeast lift station and force main replacement. The Southeast Lift Station and Force Main Construction Project was awarded to RBIS, LLC on July 11, 2017, in the amount of $2,393,937.85. Change Order 41 was approved administratively on September 26, 2017 to reduce the contract by ($205,000.00), to remove the cost of supplying the portable trailer -mounted electric generator from the scope of services. Change Order #2 was submitted on January 4, 2017, in the amount of $10,666.50, which covered the cost increase for boring beneath the trail instead of open cut, in order to mitigate safety risks to the public during construction. Change Order #3 was submitted on May 22, 2018, in the amount of $400 for the installation of concrete encasement at the force main near Lamar Avenue. Additional City approved field changes were approved in the amount of $65,100.35. The final contract amount is $2,265,104.70. STATUS OF ISSUE: RBIS, LLC has completed all work under this contract. The utilities have been substantially complete and utilized by the City since August 3, 2018. A final walkthrough of the project was completed on September 28, 2018, and the punch list items were completed on October 25, 2018. The total pay amount to RBIS, LLC for all work completed under this contract is $2,265,104.70. Progress payments have been made in accordance with the contract documents, and the only remaining payment is for the retained amount of $113,255.24, which will be released upon final acceptance by City Council. BUDGET: This project is funded from the 2013 Bond Fund for infrastructure improvements.