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PEDC Board Meeting Minutes November 25, 2019 Page 3 of 4 delay. Mr. Hernandez suggested that the deadlines in the Master Agreement be shown to the Board in a timeline chart next month. He went on to say that the rail development has been delayed. It doesn't matter who is responsible for the delays. It matters when we miss a deadline and the fact that we inform does not subrogate our responsibility. Ms. Harris added that we will need to double- check for a deadline. She did not recollect there being a deadline on rail. Mr. Stout stated the only deadline he recalled in the Master Agreement beyond the Phase II was for the Phase III Wetlands which was to be six months after Phase II. This should take place in April 2020. The rail does not have a deadline attached to it, just the requirements that we assist them. Mr. Hernandez stated there was a deadline on rail. Mr. Paris interjected that the rail would need to be done by the time the plant goes into production. Mr. Paris went on to say, Mr. Hook with American SpiralWeld said that if rail is delayed it is because rail is a different organization and we are working with rail's timelines. Mr. Hernandez stated that when there is a verbal agreement agreeing to delays, a written document showing what was agreed to should be completed. Asset Mang ement: • Preparation of Gene Stallings Business Park. There is an issue with the water pump station next to the property which is mainly used by Kimberly Clark. We are evaluating the capacity of the pump and may need to put in a larger pump. Mr. Pankaj asked if this would be a PEDC cost. Mr. Paris said it would. If Walker Partners are prepared to present, we will do that next month. Walker Partners purpose is to advise the PEDC on what infrastructure is needed at the property. Dr. Hashmi questioned when did we decide on the engineering firm and how was it was decided. Mr. Paris answered that he chose Walker Partners. Dr. Hashmi asked if the Board approved them. Mr. Paris stated he wasn't sure, but didn't think they had. Mr. Hernandez asked about the scope of work and what the costs of Walker's services were. He went on to say that we need to look at both the scope and the dollar amount for Walker Partners. Also, we need to look at other companies. Scope of work for land clearing. EST, Inc. will be contacted to make a presentation on the list of properties and the scope of work needed for clean-up and development. The priorities on the land clearing will be listed along with the properties. Mr. Hernandez asked if three bids would be ready by the next Board Meeting. Mr. Paris stated that we would not have bids by the next meeting; we would have the properties prioritized. EST, Inc. is in contact with the City and we will prepare to move forward quickly. • Prioritizing land preparation for development. At the next meeting we will have a list compiled of the PEDC properties and their priority on cleanup. The first priority will be cleaning the southern part of the NW Business Park in preparation for Rocket X. The SW Business Park property will be second on the list. Questions. Dr. Hashmi asked on what basis were the priorities decided on. Mr. Paris told the Board that we are working out a schedule with EST, Inc. Dr. Hashmi asked whether the prioritization is a part of engineering or a part of marketing. Mr. Paris answered that it was a part of engineering. Dr. Hashmi stated that marketing would be better, since you want to know which properties are the most marketable. Mr. Pankaj stated that the order the properties are listed in is also the fastest order to develop the properties. Dr. Hashmi asked why an engineering company should be deciding what land ought to be developed first. Mr. Paris responded that the infrastructure around the properties needs to be included in the assessment, as well as, the ease of traffic flow into the site. Dr. Hashmi added that only someone with marketing experience would know which is the best property to market first.