09 - Pump Track Construction Contract with American Ramp Company

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Item No. 9 memo�randuin TO: Mayor & City Council Gene Anderson, Interim City Manager FROM: Carla Easton, P.E., Community Development Director SUBJECT: PUMP TRACK CONSTRUCTION CONTRACT DATE: March 4, 2020 BACKGROUND: In 2018 the city applied for a Texas Parks & Wildlife Department (TPWD) outdoor recreation grant that would provide a 50% cost match for a pump track project as provided in the city's park plan. The city partnered with the VCC, Rotary Club, and a number of local businesses and individuals who have contributed both monetary and in-kind contributions for construction of the pump track. The TPWD contract was signed in December 2019 and we are now prepared to proceed with a contract for construction. STATUS OF ISSUE: The overall project includes approximately 16,000 SF of asphalt track designed to include competition level hills and turns, as well as site grading, shade structures, a dedication wall and pedestrian amenities such as picnic tables and sidewalks to the parking lot. The design and construction of the asphalt track as a custom park is a specialized service provided by only a few companies. Hayter Engineering, with help from the Chamber of Commerce, VCC and a number of local bicycle enthusiasts worked closely with Velosolutions to develop a scope and budget for the pump track project. Velosolutions (a subsidiary to American Ramp Company) is the leading builder of competition tracks across the world, and they are a participating vendor in the purchasing cooperative Sourcewell, of which the city is a member. Sourcewell provides procurement oversight for a number of products and services used by governments, educational institutions, and non -profits, by soliciting competitive bids and offering the lowest price for public projects. The city has used this method of procurement for playground equipment, generators, fleet vehicles, and other significant purchases. Through the Sourcwell coop, we have received a contract from American Ramp CompanyNelosolutions for the Paris Pump Track Construction Project in the amount of $451,691.86, which includes final track design and installation of the asphalt track and shade structures.