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Item No. 21 <br />TO: Mayor & City Council <br />Gene Anderson, Interim City Manager <br />FROM: Carla Easton, PE, Engineering & Community Development Director <br />SUBJECT: W SHERMAN SEWER REPLACEMENT — REJECTION OF ALL BIDS <br />DATE: April 3, 2020 <br />BACKGROUND: A 10 -inch diameter clay sewer main running along West Sherman Street <br />between 13th SW to 15th SW has collapsed and requires improvements to properly flow. The <br />existing sewer is approximately ten to twelve feet deep, and the city CIP crew does not have the <br />trench safety equipment needed to replace the main. <br />STATUS OF ISSUE: On March 2, 2020, the City hosted a bid opening for this project and <br />received three responsive bids. B. Bray Construction submitted the, low bid in the amount of <br />$72,000.00, as reflect below in the schedule of bids. <br />Bidder Base Bid Alt Bid <br />B. Bray Construction $72,000.00 $64,600.00 <br />Barclays Utility Services $75,010.00 $120,010.00 <br />Diamond C Plumbing $86,822.00 $68,600.00 <br />This project is an emergency repair that was not budgeted for 2019-20. Upon review of the bids, <br />the department supervisors prefer to purchase the needed equipment for the CIP crew to complete <br />the project in-house rather than award a contract at this time. The equipment cost is less than <br />$20,000 and available through purchasing cooperatives. <br />BUDGET: None required for this action. <br />RECOMMENDATION: Reject all bids for the W Sherman Sewer Replacement Project. <br />