11 - Southern Drag Boat Association Agreement

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Item No. 11 TO: Mayor & City Council FROM: Grayson Path, City Manager SUBJECT: SOUTHERN DRAG BOAT ASSOCIATION AGREEMENT DATE: May 5, 2020 BACKGROUND: For a number of years, the city has entered into an annual agreement with the Southern Drag Boat Association, the Lamar County Chamber of Commerce and the Paris VCC, for the purpose of holding drag boat races at Lake Crook. This has been an important event for our community and local retail. CoVid-19 though has forced the SDBA to re-examine their event. They would still like to hold the event, but have agreed to make certain CoVid-19 adjustments such as no spectators, keeping crew teams apart, sanitation, etc. The SDBA is asking permission to use Lake Crook for their event, they will completely manage the event, and will list the City as additional insured for the listed rates in Schedule A. The City will provide an ambulance, rescue truck, as well as patrols. We will also provide some barricades and trash liners and perform some mowing ahead of time. STATUS OF ISSUE: Paul Allen with the Chamber informed me that SDBA has tentatively scheduled to hold the drag boat race event in June as planned. In an effort to keep the event moving forward, SDBA has developed a list of measures they are willing to take to stay in line with the basic CoVid-19 guidelines (group sizes, social distancing, etc.). We feel that what they have proposed should work. Section 5 identifies that a CoVid-19 Rider will exist (found at the end of the Agreement). Schedule A provides the responsibilities of the SDBA and the City. Speaking with the Departments, the City should be able to meet our obligations as listed. We will note that given there will be no spectators, some of our obligations may be quite less in complexity than in years past. BUDGET: The SDBA requests to retain all fees and profits from sales during the event. Section 2 of the agreement touches more on this. Note that there will be no Spectators this year, which will impact their program and entry sales. The SDBA will pay the City $3,000 for use of the Lake and the services being provided.