07 - April monthly financial report

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Departmental Expenditure Summary: At this point the City is seven months or 58.33% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General, Water & Sewer, and Sanitation Funds there are five departments whose expenditures are over 58.33%. 1. City Council -105.61%. The overage amounts to $38,134. This overage is due mostly to expenses related to the City Manager search and the TIRZ consultant. 2. Police -59.68%. The overage amounts to $90,188. This overage involves overtime, vehicle maintenance, electronic data processing, and maintenance agreements. 3. EMS -76.90%. The overage amounts to $485,026 and is primarily due to overtime, medical supplies, equipment, and the purchase of an ambulance. 4. Airport -65.28%. The overage amounts to $10,356 and is due to maintenance work at the airport (half of which will be reimbursed by the State). 5. Sanitation -65.15%. The overage amounts to $80,991 and is due to a sanitation truck purchase made in 2019-20 that should have been made out of the 2018-19 budget. These trucks are made after they are ordered and take months to complete. The truck was delivered too late to be charged to the correct budget. General comments to the City Council: 1. Over 99% of all of the City operational activity takes place in the General Fund, the Water & Sewer Fund, or the Sanitation Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund, Water & Sewer Fund, and the Sanitation Fund. However, if circumstances merited it, I would make comment on activity in one of the other funds. 2. 1 try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 3. The activity of the Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for this agency. PEDC has its own managing board.