13 - Authorizing necessary documents to pursue the Coronavirus Relief Fund created by the CARES Act

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RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE SIGNING OF THE TERMS AND CONDITIONS, CERTIFICATES AND OTHER NECESSARY DOCUMENTS TO PURSUE THE CORONAVIRUS RELIEF FUND (CRF) CREATED BY THE CARES ACT; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL DOCUMENTS TO PURSUE THE FUNDING; MAKING OTHER FINDINGS RELATED TO THE SUBJECT; DECLARING AN EFFECTIVE DATE. WHEREAS, the United States Congress approved the Coronavirus Aid, Relief, and Economic Security (CARES) Act to help governments, businesses and individuals who are responding to the COVID-19 pandemic; and WHEREAS, the City of Paris has been allocated a maximum amount of $55.00 per capita ($1,393,150.00), of which 20x/0 ($278,630.00) will be allocated immediately upon signing the agreements attached hereto and incorporated herein by reference as Exhibit A, with the remainder of the funds available as reimbursement as the city submits requests; and WHEREAS, this program is retroactive to expenses incurred from March 1, 2020 and will extend to December 30, 2020; and WHEREAS, eligible expenses must be COVID-19-related expenses incurred from March 1 to December 30, 2020 and not planned as a part of the city's budget, such expenses including but not limited to cleaning playground equipment, extra EMS staff due to calls and cleaning requirements, COVID-19 test kits, reimbursement to the City for employee leave time due to FFCRA; and WHEREAS, in order for the City to access these funds, the city must approve this resolution, agree to the Terms and Conditions of the grant, and sign the Certification Form attached herewith as Exhibit A; and WHEREAS, due to the numerous grant assurances, record keeping, reporting compliance, etc. and the work time needed to do so, it is highly recommended that we use a third -party administrator; and WHEREAS, upon City Council approval, City Staff will pursue procuring a third -party administrator for administrating the program; and WHEREAS, it is necessary and in the best interests of the City of Paris to apply for funding under the Coronavirus Relief Fund (CRF); NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: