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Approved by City Council June 8, 2020 PROCEDURES FOR APPOINTING MEMBERS TO BOARDS AND COMMISSIONS 1. The first committee to be voted upon will be the PEDC. 2. The second committee will be Planning and Zoning. 3. The order of the rest of the committees will be determined by the number of people applying. The committee with the most applicants will be voted upon next. This will progress until all committees have been filled. 4. Any of these rules can be suspended or changed by a simple majority vote of the council. 5. If any committee has applicants equal to or less than the number of vacancies on that committee, the council may fill the available positions with a majority vote. 6. Each vote for committee membership will be preceded by a council discussion about any of the applicants. 7. Any applicant will be permitted to address the council regarding the board position that he or she is applying to. 8. After all discussion, each council member will rank the applicants in order from one to the number of applicants for the board being voted upon. 9. Each council member will sign his or her ballot. 10. Each ballot will include a ranking of each candidate from number one down to the total number of people applying for the board. 11. After the ballots have been submitted, each candidate will be given a numerical ranking on each ballot based upon adding the point total from all ballots. The number one person on any ballot will be assigned a number of points equal to the number of applicants for the position(s). 12. The number two person on each ballot will be given a number of points equal to the number of applicants minus one. 13. This will continue until the last choice on each ballot will be given one point. 14. The points will be totaled, and the people with the top points will be placed on the appropriate board. 15. If there is a tie, the two people who tied will be brought back to the council for a public vote. 16. If the public vote ends in a tie, then the person who obtained the highest votes by individual council members on the original ballot will be determined the winner. 17. If there is still a tie, the place may be determined by random lot or by a future vote of the council at the council's discretion. 18. In the event that someone has applied for multiple board positions, every effort will be made to place the applicant in his or her most preferred board position at the discretion of the council. Ther- 7Yffill'f1T'a'77Tgnne 1"CSIeaRy ITGgTI 20. If there are any problems or inconsistencies that arise from the above rules, the council will amend these rules by a simple majority vote. EXHIBIT "A"