09 - Personnel Policies Amendment to Section 2.01

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Item No. 9 memorandum TO: Mayor & City Council Grayson Path, City Manager FROM: Stephanie H. Harris, City Attorney SUBJECT: AMENDMENT TO SECTION 2.01, "EQUAL OPPORTUNITY EMPLOYER," TO THE CITY OF PARIS PERSONNEL POLICIES AND PROCEDURES. DATE: July 8, 2020 BACKGROUND: The city has long had an anti -discrimination policy in its personnel manual, but the policy did not specifically name HIV/AIDS as a condition for which discrimination is prohibited. HIV/AIDS would be covered by the general language of the policy, found in Section 2.01 of the manual, but again, it wasn't specifically named. STATUS OF ISSUE: One of the conditions of receiving CARES Act funding is that the city adopt an HIV/AIDS anti -discrimination policy. Sandy Collard, our human resources director, consulted the Texas Department of Health and Human Services model policy and crafted the amended policy attached to the proposed resolution. I have reviewed the proposed policy amendment and confirmed that it conforms to the recommendations in the state model policy. I have attached the proposed policy amendment and the current policy for your comparison. BUDGET: Adoption of the policy is required if the City is to receive its allotted funding under the CARES Act. RECOMMENDATION: Move to approve an amendment to Sec. 2.01 of the City of Paris Personnel Policies and Procedures to include HIV/AIDS and other expanded antidiscrimination language.