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Regular Council Meeting June 22, 2020 Page 8 process by which to fill the vacant position. She said the options were for Council to nominate and appoint a qualified person to fill the vacant position or to direct staff to announce the vacancy, accept applications, schedule a meeting to interview candidates and make a selection. Council Member Knox favored the option of the procedure of announcing the vacancy and accepting applications, as did Council Member Pilgrim. Council Member Pilgrim said they needed to have a deadline to accept applications to allow the City Clerk to process them. It was a consensus of City Council that the deadline be set for noon on Thursday, July 9. It was also a consensus of City Council that applications be received at their July 13 meeting, and they schedule a special meeting prior to their July 27 City Council meeting to interview applicants. A Motion to approve the procedure set out by the City Clerk was made by Mayor Clifford and seconded by Council Members Knox and Pilgrim. Motion carried, 6 ayes — 0 nays. 25. Discuss and make appointments to the various Boards and Commissions. Mayor Clifford reviewed the procedures City Council recently approved. He reiterated to mark the most points for their first selection, such as if there were fourteen applicants you would give your first pick fourteen points. Mayor Clifford asked Ms. Ellis to let them know if there were any ties. Ms. Ellis provided City Council with their ballots for PEDC and upon completion, she and Mr. Anderson tallied the points. Ms. Ellis announced the three new board members were Josh Bray, Chase Coleman, and Curtis Fendley. Ms. Ellis provided City Council with their ballots for the Planning & Zoning Commission and upon completion, she and Mr. Anderson tallied the points. Mayor Clifford announced that Austin Anthony would be on the commission, and there was a three-way tie between Matthew Coyle, Cody Adams, and Tylesha Ross but only two remaining vacancies. Council Member Hughes suggested they assign points on the current ballot, beside the names of the three applicants. Upon completion, Ms. Ellis and Mr. Anderson tallied the points and Mayor Clifford announced the other two new commissioners were Cody Adams and Tylesha Ross. Ms. Ellis provided City Council with their ballots for the Main Street Advisory Board and upon completion, she and Mr. Anderson tallied the points. Mayor Clifford announced that Glee Emmite and Emily Temple were new commissioners and there was a tie between Tanner Dobrovolsky and Timothy Hernandez. Mayor Clifford asked Council to mark points for the tie vote on their ballots. Upon completion, Ms. Ellis and Mr. Anderson tallied the points and Ms. Ellis announced Tanner Dobrovolsky was the new board member. Ms. Ellis provided City Council with their ballots for the Historic Preservation Commission and upon completion, she and Mr. Anderson tallied the points. Ms. Ellis announced the four new commissioners were Matthew Coyle, Randy Hider, Linda Vandiver, and Timothy Hernandez.