11 - Contract with Resource Management for administration of TxCDBG Main Street Grand

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Item No. 11 Memorandum TO: City Council Grayson Path, City Manager FROM: Carla Easton, PE, City Engineer SUBJECT: 2020 TxCDBG MAIN STREET — GRANT ADMINISTRATION DATE: August 10, 2020 BACKGROUND: The City is eligible to apply for grant opportunities from the Texas Capital Fund Community Development Block Grant (TxCDBG) - Main Street Program for an amount up to $500,000 to reconstruct infrastructure in downtown. The proposed project location includes a walkable street with pedestrian amenities, lighting, and utility improvement along 1St SE from Lamar to Clarksville, and sidewalk replacement from Clarksville to Kaufman. The intent is to include as many of the improvements as possible from the Toole Design Group Downtown Visioning Plan, as the grant will allow. A grant administrator is needed to assist with both the application process and overall grant management in order to meet the program requirements. STATUS OF ISSUE: A request for qualifications was sent to 5 pre -approved grant administrators, and two qualified proposals were received. Upon review by committee, it was found that Charles Edwards at the Resource Management & Consulting Company (RMCC) is the qualified firm selected for grant management on this project. (RMCC). Mr. Edwards has many years of experience managing CDBG grants for the City, and has submitted a proposal in the amount of $25,000 for these services, if a grant is awarded. There is no charge for the application process. BUDGET: There is no impact to the budget until a grant is awarded. If awarded, the amount paid towards this contract will contribute to the required local match, which is in the 2021 grant budget. RECOMMENDATION: Authorize the City Manager to execute a professional services agreement for grant application and administration services with Resource Management & Consulting for the anticipated 2020 TxCDBG Main Street grant, if a grant is awarded.