12 - CARES Act Coronavirus Relief Fund Administration

Home Browse Search

Item No. 12 TO: Mayor & City Council Grayson Path, City Manager FROM: Gene Anderson, Finance Director SUBJECT: REQUEST FOR PROPOSALS TO ADMINISTER THE CITY OF PARIS' CORONAVIRUS RELIEF FUND DATE: August 10, 2020 BACKGROUND: In response to the Coronavirus pandemic, the United States Congress approved the Coronavirus Aid, Relief, and Economic Security (CARES) Act to help governments, businesses and individuals who are responding to the CoVid-19 pandemic. As part of the CARES Act, channeled through the State of Texas via the Texas Department of Emergency Management (TDEM), the City of Paris has been allocated a maximum of $1,393,150 to reimburse the City for Covid-19 related expenditures made between March 1, 2020 and December 30, 2020. Resolution 2020-023 was approved by the City Council on Monday, June 8, 2020. The City has agreed to comply with the terms and conditions required by the TDEM in order to access these funds. As part of the Terms and Conditions, the City must fulfill basic federal funding requirements such as record keeping, grant assurances, reporting compliance, etc., and therefore, as allowed under Section 2.2 of the Terms and Conditions, is seeking the assistance of a third -party administrator to oversee these aspects and further advise the City towards compliance with the terms and conditions of this program. STATUS OF ISSUE: The City advertised twice in the Paris News that it would receive requests for proposals from qualified firms. All information was placed on the City website with a highly visible link to the data. Additionally, an electronic copy of the newspaper notice was sent to five firms on the TxCDBG 2020 Pre -Qualified Administrative Services list. Two proposals were received and opened August 6, 2020 (BDO and Resource Management & Consulting Company). A review committee evaluated the proposals. BUDGET: All eligible Covid19 related expenses will be reimbursed by CARES Act funding up to $1,393,150 including the administrative services provided by one of these firms. OPTIONS: 1. Reject all proposals, advise staff as to next steps. 2. Accept BDO's Proposal. 3. Accept Resource Management and Consulting Company's Proposal.