14 - Authorizing a professional service agreement for grand administration services with Resource Management Consulting

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TXCDBG ADMINISTRATION SERVICES CONTRACT PART I AGREEMENT THIS AGREEMENT, entered into this 24th day of August, by and between the CITY OF PARIS, TEXAS hereinafter called the "City", acting herein by Grayson Path, City Manager hereunto duly authorized, and RESOURCE MANAGEMENT & CONSULTING CO. hereinafter called "the Contractor', acting herein by Charles Edwards, Vice President. WITNESSETH THAT: WHEREAS, the City of Paris desires to implement the following: 2020 FAST Fund Program under the general direction of the Texas Community Development Block Grant (hereinafter called "TxCDBG") Program administered by the Texas Department of Agriculture; and Whereas the City desires to engage the Contractor to render certain administration services in connection with this TxCDBG Project, Contract Number m TBD NOW THEREFORE, the parties do mutually agree as follows: 1. Scope of Services The Contractor will perform the services set out in Part II, Scope of Services. 2. Time of Performance - The services of the Contractor shall commence on TBD . In any event, all of the services required and performed hereunder shall be completed no later than ............ _ TBD 3. Local Program Liaison - For purposes of this Contract, the City Manager or equivalent authorized person will serve as the Local Program Liaison and primary point of contact for the Contractor. All required progress reports and communication regarding the project shall be directed to this liaison and other local personnel as appropriate. 4. Access to Records - The U.S. Department of Housing and Urban Development (HUD), Inspectors General, the Comptroller General of the United States, the Texas Department of Agriculture (TDA), and the City, or any of their authorized representatives, shall have access to any documents, papers, or other records of the Contractor which are pertinent to the TxCDBG award, in order to make audits, examinations, excerpts, and transcripts, and to closeout the City's TxCDBG contract with TDA. 5. Retention of Records - The Contractor shall retain all required records for three years after the City makes its final payment and all pending matters are closed. 6. Compensation and Method of Pa ment - The maximum amount of compensation and reimbursement to be paid hereunder shall not exceed $15,000.00. Payment to the Contractor shall be based on satisfactory completion of identified milestones in Part III - Payment Schedule of this Agreement. 7. Indemnification — The Contractor shall comply with the requirements of all applicable laws, rules and regulations, and shall exonerate, indemnify, and hold harmless the City and its agency members from and against any and all claims, costs, suits, and damages, including attorneys' fees, arising out of the Contractor's performance or nonperformance of the activities, services or subject matter called for in this agreement or in connection with the management and administration of the TxCDBG contract, and shall assume full responsibility for payments of Federal,