19 - Remove HPC Member and Appoint a New Member

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Item No. 19 Memorandum TO: Mayor & City Council Grayson Path, City Manager FROM: Janice Ellis, City Clerk SUBJECT: REMOVE ONE MEMBER FROM THE HISTORIC PRESERVATION COMMISSION AND APPOINT ONE MEMBER TO FILL THE VACANT POSITION DATE: September 14, 2020 BACKGROUND: Policies and Procedures for Boards, Commissions, and Committees adopted by City Council require that appointments be made at the second regular City Council meeting in June. STATUS OF ISSUE: Timothy Alexander was appointed to serve on the Historic Preservation Commission on July 13, 2020. Mr. Alexander was notified via mail of his appointment, including instructions about taking his oath of office. Since that time, city staff has repeatedly attempted to make contact with Mr. Alexander by leaving voice messages and sending e-mails with regard to the HPC scheduled meetings. Mr. Alexander has not taken his oath of office, has not attended the first two HPC meetings, nor responded to e-mails or telephone calls from city staff. It is our belief that Mr. Alexander does not or for some reason cannot serve on the Historic Preservation Commission. City board policies require that a member attend a minimum of 75 percent of all regular meeting and take the oath of office. We have exhausted our list of prior applicants, but have recently received an application from Jennifer Long. Option 1: Continue to try to get a response from Mr. Alexander as to whether or not he wishes to serve on the board to which he was appointed. Option 2: Remove Mr. Alexander from the board for not complying with the city's policies, and appoint Jennifer Long to fill the vacant position on the Historic Preservation Commission. BUDGET: N/A RECOMMENDATION: Appoint Jennifer Long to fill the vacant position on the Historic Preservation Commission.