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Departmental Expenditure Summary: <br />At this point the City is twelve months or 100% through the budget year. It is important to remember <br />that expenditures do not occur equally throughout the year. For example, capital expenditures and <br />association memberships are one time expenditures that if made early in the fiscal year can produce a <br />distorted expenditure percentage. Within the General, Water & Sewer, and Sanitation Funds there are <br />six departments whose expenditures are over 100%. <br />1. City Clerk -101.19%. The overage amounts to $1,728. This overage is due to the yearend salary <br />accrual. <br />2. Police -101.18%. The overage amounts to $81,125 and is due to the yearend salary accrual. <br />3. Fire -101.06%. The overage amounts to $52,196 and is due to the yearend salary accrual. <br />4. Community Dev.-119.97%. The overage amounts to $74,653 and is due to a budget reduction of <br />$200,000 which was transferred to other departments. <br />5. EMS -102.22%. The overage amounts to $72,502 and is due to the salary accrual and equipment <br />expenses. <br />6. Sanitation -102.02%. The overage amounts to $25,099 and is due to the payroll accrual and <br />equipment expenses. <br />General comments to the City Council: <br />1. Over 99% of all of the City operational activity takes place in the General Fund, the Water & <br />Sewer Fund, or the Sanitation Fund. The other funds are special purpose funds with limited <br />activity and usually with legal restrictions on what their money can be spent on. For that reason, <br />I normally only comment on the activity of the General Fund, Water & Sewer Fund, and the <br />Sanitation Fund. However, if circurnstances merited it, I would make comment on activity in one <br />of the other funds. <br />2. 1 try to anticipate questions you might have about the report and comment on those points. <br />After you receive your packet and review the monthly report, if you have questions about the <br />report, please let the Manager know (or me if you can't reach the Manager) before the Council <br />meeting if possible in case I have to research the answer to your question. That does not <br />prevent you from asking the question at the meeting if you wish to make a point, but it does <br />help prevent questions coming up that I can't answer on the spot and possibly delaying the <br />Council in making a decision. <br />3. The activity of the Paris Economic Development Corporation is reflected in the monthly report. <br />This is a result of the City performing the bookkeeping functions for this agency. PEDC has its <br />own managing board. <br />