09 - Interim City Engineer Services Agreement

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Item No. 9 Memorandum TO: Mayor & City Council FROM: Grayson Path, City Manager SUBJECT: Interim City Engineering Services DATE: November 9, 2020 BACKGROUND: With the recent resignation of Carla Easton as City Engineer, the City Manager went to work identifying a local firm that can serve the City as Interim City Engineer in order to address engineering -related issues, as needed. Such issues include Preliminary Plat review, Final Plat review, subdivision regulation consultation, utility/street in -the -field issues, etc., all as needed given City Staff are taking on as much as possible and to minimize expense. This relationship would exist until a permanent solution is found for the City Engineer role. STATUS OF ISSUE: The City Manager has approached Hayter Engineering, located in Paris, to serve as Interim City Engineer. The City has a long and successful history with Hayter Engineering, and given they office in Paris, this provides convenience with meeting, working together, examining issues in the field, etc. They are familiar with our ordinances and processes, making them a logical choice to jump right in and get started. In lieu of the City Council's review tonight, Hayter — by the City Manager's request — has already assisted the City with reviewing several plats needed for this past Monday's Planning and Zoning Meeting and tonight's City Council meeting. A simple agreement has been developed and is ready for the City Council's approval tonight. Given Hayter Engineering is a local firm, we will, and have, run in to situations where a conflict exists. For example, Hayter Engineering has prepared one of the Preliminary Plats on tonight's agenda. Therefore, to address these situations, the City Manager decided to approach a non -local engineering firm to make sure this situation does not happen again. This engineering firm is KSA Engineering and an agreement will be brought to you when ready.