12 - Bid from Bernal Commercial Construction for Johnson Woods Creek wall - agreement with Gary and Rebecca Nash

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Item No. 12 TO: Mayor & City Council FROM: Grayson Path, City Manager SUBJECT: NASH Wall DATE: November 9, 2020 �G X-11610L"I On July 27, 2020, the City Council approved an agreement with Gary and Rebecca Nash to partner together in funding the installation of new gabion-style retaining walls in the drainage way behind their property. The City had performed a sanitary sewer and erosion protection project in this area, but at the time it was agreed that the Nash's sackrete wall would remain in place. The sackrete wall subsequently failed. The Nash's and City came to an agreement to partner together to fund the replacement of this wall. Bids were received and opened on October 1, 2020. STATUS OF ISSUE: A total of five (5) bids were received ranging from $56,985.00 to $88,500.00. The lowest bid came from Bernal Commercial Construction for $56,985.00. Hayter Engineering has recommended that the City Council award the bid to Bernal Commercial Construction and for City Staff and Hayter Engineering to begin constructing the contractual documents. BUDGET: Per an agreement with Gary and Rebecca Nash, as well as a proposed amendment on your agenda tonight, the City has agreed to spend no more than $25,000.00 on this project, to be amended to $33,000.00 if the City Council approves of the amendment. Expenses would be for both Bernal Commercial Construction as well as Hayter Engineering. The remaining amount will be covered by Gary and Rebecca Nash. The total estimated cost for the project is $68,260.00. Side note, at the time of negotiation with Hayter Engineering for their services, the City had an on -staff City Engineer who was going to perform some services not listed in the Hayter Engineering contract in order to save expense. With Hayter Engineering identified to serve as the Interim City Engineer (also on your agenda tonight), they will in fact serve in their contractual role