10 - Secondary Interim City Engineer Services Agreemetn with KSA Engineers

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Item No. 10 Vff"I "I � %, I In''Ay , I,, TO: Mayor & City Council FROM: Grayson Path, City Manager SUBJECT: Interim City Engineering Services Secondary Service when Conflict of Interest exists with Primary Service DATE: December 14, 2020 At the November 9, 2020 City Council meeting, the City Council approved an agreement with Hayter Engineering to serve as Interim City Engineer to address engineering -related issues, as needed. Such issues include Preliminary Plat review, Final Plat review, subdivision regulation consultation, utility/street in -the -field issues, etc., all as needed given City Staff are taking on as much as possible and to minimize expense. This relationship will exist until a new City Engineer is hired. When working with a local engineering firm, there is inevitably a time when a conflict of interest will occur. The primary example will be when a developer has approached Hayter Engineering to perform design or surveying duties. Hayter Engineering then cannot assist the City to review these documents, requiring the City to seek out a secondary engineering service for those situations. One such conflict of interest has already arisen which pre -dates the City Manager approaching Hayter Engineering about this Interim service. A secondary firm will be needed to review the material created by Hayter Engineering for their client. Although working with a local firm is most advantageous due to logistics, local knowledge and availability, and although conflicts of interest are rare, conflicts of interest are still most likely to occur when working with a local firm. STATUS OF ISSUE: The City Manager has approached KSA Engineering of Longview, TX to serve in the role of secondary Interim City Engineer when needed. The City has worked with KSA Engineering before, the most recent project being SE 17th Street between Lamar Avenue and Clarksville. They are a larger firm with multiple assets and resources similar to Hayter Engineering, so they will be able to address the same issues stated above.