23 - Procedure for expending the City's allocation of Coronavirus Relief Funding

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Item No. 23 TO: Mayor and City Council FROM: Grayson Path, City Manager SUBJECT: CRF Program Funding Plan for Expenditure of Funding DATE: December 14, 2020 BACKGROUND: On June S, 2020, the City Council authorized a Resolution for the signing of Terms and Conditions to receive Coronavirus Aid, Relief, and Economic Security (CARES) Act funding, also known as Coronavirus Relief Fund (CRF) with the Texas Department of Emergency Management (TDEM). This funding is designed to help governments who are responding to the CoVid-19 pandemic. The City of Paris has been allocated a maximum amount of $55 per capita which is $1,393,150.00. An initial 20% was given to the City upon submittal of the Resolution this summer. The remaining balance is available for reimbursement. Working with our Third Party Administrator, Resource Management & Consulting Company, we have submitted the necessary documents to receive 100% of our allocated reimbursement total, dependent on any final requirements that the TDEM provides. STATUS OF ISSUE: When the program was first announced this summer, the funding was restricted to abnormal CoVid-19 related expenses (ex: testing kits, ventilators, payroll directly caused by CoVid-19, etc.). Therefore, the City would have realistically been limited to a portion of the total available allocation because we simply did not have a significant amount of abnormal expenses due to CoVid-19. This opened us up to assisting the Health District and Schools in an attempt to bring the money to our community vs. losing it. In recent months though, the Federal/State Government has clarified what are eligible payroll expenses which now allows full utilization of funding. Now, in short, the City is able to identify any and all first responder payroll (Fire, Police, and EMS) as