24 - Procurement Policy for Construction Contracts Over $50,000pdf

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RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS APPROVING THE ADOPTION OF A POLICY FOR CONTRACTING FOR AND DELIVERY OF CONSTRUCTION PROJECTS AND SETTING OUT CRITERIA FOR DETERMINING IF A PROSPECTIVE BIDDER IS A RESPONSIBLE BIDDER. WHEREAS, the City of Paris, Texas is a Home Rule Municipality ("City"); and WHEREAS, Chapter 252.021, Texas Local Government Code, states that "before a municipality may enter into a contract that requires an expenditure of more than $50,000.00 from one or more municipal funds, the municipality must:" ... "comply with a method described by Chapter 2269, Texas Government Code"; and WHEREAS, Chapter 2269, Texas Government Code, governs the procedures for the contracting and delivery of construction projects for municipalities; and WHEREAS, Chapter 2269 provides several methods by which a city may procure and contract for such services; and WHEREAS, Chapter 2269, Subchapter C, sets forth the competitive bidding method whereby a governmental entity may contract for the construction, alteration, rehabilitation, or repair of a "facility", defined as an improvement to real property, by awarding the contract to the lowest responsible bidder; and WHEREAS, Section 2269.055 sets forth criteria that a governmental entity may consider in awarding a contract under Chapter 2269, including but not limited to the safety record of the offeror; the offeror's experience and reputation; and any other relevant factor specifically listed in requests for bids, proposals, or qualifications; and WHEREAS, the City Council of the City of Paris, Texas, desires to implement Texas Government Code Chapter 2269 and to adopt a Safety Record Policy and Bid Specification Criteria to review the performance of all prospective bidders in determining the most responsible bid under Chapter 2269, Subchapter C as well as in awarding contracts pursuant to the other methods outlined and allowable under said Chapter; and WHEREAS, the City of Paris will include in the specifications on various bid projects a safety application and safety survey related to the safety record of prospective bidders and will set out the criteria by which the bids, proposals, or qualifications will be judged; and WHEREAS, the results of the information received will be used by Staff to prepare a recommendations for City Council as to the awarding of such contracts for public works projects as set forth in Chapter 2269;