07 - Closeout of 17th Street Improvements Construction Project

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Item No. 7 TO: Mayor & City Council FROM: Michael Smith, Public Works Director SUBJECT: 171h SE Street Improvements Construction Contract Close -Out DATE: February 8, 2021 BACKGROUND: The 17"' Street Improvements Contract was approved in May 2017. It included full depth rehabilitation of 17th SE from Lamar to Clarksville, along with new storm drain improvements and a new mill and overlay on 17th SE from Pine Bluff to Lamar. KSA Engineering completed the construction drawings for the project. Bids were received on October 18, 2018. At the November 12, 2018 council meeting, city council awarded the bid to Pavecon Public Works, LP in an amount not to exceed $2,200,000. STATUS OF ISSUE: Pavecon Public Works LP has completed all work orders under this contract and requests release of retainage upon acceptance by city council. The original contract amount was $2,111,753.36. Final billing for all work under this contract is $2,111,753.36. Progress payments have been made in accordance with contract documents. The only remaining payment is for the retained amount of $105,587.67. There was a change order in the amount of $39,213.00, but given we had portions of the contract that went under, there was a net $0.00 change to the contract price itself. KSA Engineering has reviewed the project, final punch list items, pay applications, etc. and has recommended approval to close out this project and pay out the retainage. The original contract time was a 12 -month contract with a notice to proceed date of February 21, 2019, with the substantial completion date of February 21, 2020. Due to utility poles needing to be moved, contractor was delayed and could not start until June 27, 2019. This was of no fault of contractor. This pushed the final completion date to June 26, 2020, and the substantial completion was filed on May 27, 2020 which was in compliance with this transitioned completion date.