09 - FEMA Flood Mitigation Assistance (FMA) Program Third Party Administrator

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Item No. 9 f TO: Mayor & City Council FROM: Grayson Path, City Manager SUBJECT: FEMA Flood Mitigation Assistance (FMA) Program Third Party Administrator Agreement DATE: May 10, 2021 BACKGROUND: The City of Paris has been awarded FEMA FMA Program Funding to assist the owner of 2597 Clark Lane. This home is in a flood plain and was eligible for FEMA assistance through this program. It has taken several years to secure this funding. The City will now purchase their home and demolish it. The owner will use the purchase revenue to buy a new home, thus moving out of the flood plain. The City will then own the vacant property indefinitely so that no one else can build in this known flood -prone lot. To assist with administration of this program and carrying out all FEMA/TWDB program requirements, the City Manager decided to procure the services of a third party administrator. There is a fair amount of reporting, administering, and procedures to carry out, more than the City Manager was comfortable with overseeing in-house with the existing work load. STATUS OF ISSUE: An RFP was prepared, reviewed by the Texas Water Development Board (TWDB), and advertised for the purpose of seeking a third party administrator. Bids were due Friday, April 10h. Only one bid was received, that being from Resource Management & Consulting Co. The City Manager has reviewed their bid and found it to satisfy the RFP requirements. The City has successfully worked with RMC on numerous occasions, most recently being the CRF Program Funding and HOME Program. The primary point of contact is Charles Edwards. The City Manager prepared the City's template contract which has been reviewed and approved by both RMC and the TWDB. The City Manager is now seeking the City Council's approval to sign this agreement for third party administrator services for the FEMA FMA Program. The program must be completed by September 2022.