10 - Southern Drag Boat Association Agreement

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Item No. 10 TO: Mayor & City Council FROM: Grayson Path, City Manager SUBJECT: SOUTHERN DRAG BOAT ASSOCIATION AGREEMENT DATE: May 10, 2021 BACKGROUND: For a number of years, the city has entered into an annual agreement with the Southern Drag Boat Association, the Lamar County Chamber of Commerce and the Paris VCC, for the purpose of holding drag boat races at Lake Crook. This has been an important event for our community and local retail. The SDBA is asking permission to use Lake Crook for their event, they will completely manage the event, and will list the City as additional insured for the listed rates in Schedule A. The City will provide an ambulance, rescue truck, as well as patrols. We will also provide some barricades and trash liners and perform some mowing and tree trimming ahead of time. The attached agreement is essentially the same as last year's contract approved by the City Council on May 51h STATUS OF ISSUE: The City and SDBA have negotiated the attached agreement to mirror that of last year's approved agreement. We did add in the clearing of brush and trees, but that is a minor task for us to perform given the already existing condition of the Lake. The Boat Race Event will take place June P and 6th of 2021. The City will prepare the Lake in preparation for this event. City Departments are confident they can fulfill their obligations required of them in Schedule A. BUDGET: The SDBA requests to retain all fees and profits from sales during the event. Section 2 of the agreement touches more on this. The SDBA will pay the City $2,500.00 for use of the Lake and the services being provided. The VCC is providing the SDBA with $7,000.00 for sponsorship of this event.