12 - Non-Profit Contracting Policy

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Item No. 12 TO: Mayor, Mayor Pro Tem & City Council FROM: Grayson Path, City Manager SUBJECT: NON-PROFIT CONTRACTING POLICY DATE: June 14, 2021 In February 2021, the City Council approved a new Policy for the purpose of accepting, reviewing, and contracting with non-profit organizations in the FY21 /22 budget. For the past several years, the City Manager's office would receive requests from many entities and would then — himself — decide which entities to award funding to. Upon my arrival, I made the decision that it was more appropriate that the City Council take on this role and therefore a policy was created to guide the City Council as they made these decisions. A copy of the Policy is included in your packets tonight for refresher purposes. STATUS OF ISSUE: In accordance with the established policy, the City Staff advertised for and received applications for numerous non-profit entities during the designated time period of April 111 — May 31St. City Staff are now processing the applications in preparation for a presentation to the City Council. While City Staff are processing the applications in preparation for a presentation to the City Council, the City Council needs to decide whether they would like 1) to receive presentations from these non -profits and/or 2) would like to call a special meeting for the purpose of addressing these non -profits. If presentations are requested, City Staff would recommend that a special meeting be held just for this purpose. But, given the number of applications received, a special meeting is likely an appropriate way to go as carrying out the steps of the policy will take some time in a single night. It is highly recommended that the members of the City Council take some time between now and this future meeting to review pp. 1-4 of the attached policy to refresh yourself and prepare for the discussion and process. Part of the goal of this agenda item is to place this policy back before the City Council and encourage everyone to review to prepare for this future meeting and discussion.