12 - Non-Profit Contracting Policy

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f Date Approved by City Council: February 22, 2021 Non -Profit Organization Contracting Policy Introduction It shall be the policy of the City Council of the City of Paris to contract with non-profit organizations to provide services in the pursuit of public purposes that benefit the community where the services provided by such non-profit organizations cannot be reasonably or cost- effectively provided by the City. To accomplish this, parameters must be established to maintain fairness, manage fiscal constraints and remain in financial compliance with the Texas Constitution Article III, Section 52. This policy is therefore designed to provide the parameters that will guide the City Council in making determinations towards contracting with Non -Profit Organizations. General Guidance It shall be the intent of the City Council that priority consideration will be given to requests that mirror and/or compliment a service provided by the City of Paris and/or perform a public benefit that is believed to be more cost effective and efficient than had the City of Paris itself performed said task. Requests that are more in line with the mission and objectives of other public entities such as Lamar County, Public Schools, and/or Paris Junior College, can be considered, but are more appropriately redirected to those governing bodies. Services that have no clear and/or definable public purpose will not be funded. Given the likelihood of reviewing many worthy causes and there being differing opinions and priorities among the members of the City Council, the following policy is designed to assist the City Council with systematically making the tough decisions necessary to fulfill the general intent. Consultation The City Manager may be consulted by any non-profit organization seeking funding for the purpose of determining eligibility per this policy. The City Manager cannot assist a non-profit organization in the preparation of their application thereby giving an entity an unfair advantage; however, the City Manager may provide general guidance to help define the public purpose of the application. Parameters Only applications from registered non-profit organizations, whether officed in the City of Paris or not, will be considered. 2. Only requests that have a direct public benefit to any number of the citizens of Paris will P. O. BOX 9037 PARIS, TEXAS 75461-9037 (903) 784-9202 FAX (903) 78S-8519